Administrative Operations Manager
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Job Location:
Boston, NH - USA
Monthly Salary:
Not Disclosed
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
About the Opportunity
Position Summary:
The Gordon Institute of Engineering Leadership at Northeastern University delivers National Academy of Engineering recognized intensive one-year graduate programs building a future corps of engineering leadership professionals. The position is full time on campus in Boston.
The temporary Administrative Operations Manager position has the following major components:
This highly visible position manages the front office and the financial administration of the Gordon Institute. This position provides general administrative support to the to the Gordon Institute Team the Director Institute staff faculty and students. This position also routinely interfaces with corporate partners.
This position assumes a diverse set of administrative and organizational functions to ensure smooth and efficient operation of the Institute and its office suite. The jobholder will support administrative finance operations program front-office operations scheduling event planning plus the hiring and supervision of undergraduate student workers. This position will support program industry relation activities as well as provide general classroom support for faculty.
Other work related task are outlined below:
Manage general office support: Manage day-to-day administrative needs of the Institute including coordination of visitors oversight of work-study students ordering supplies maintenance of equipment and workplace Develop and document administrative systems to improve institute workflow. Ensure deadlines are met in a timely manner for seminar/colloquium coordination Manage projects on an ongoing basis that pertain to the management of the office faculty support and operations of the Institute.
Outreach & Event Coordination: Organize and plan meetings conferences and events including site and vendor selection marketing registration processes and provide on-site management. Coordinate events by working with speaker(s) travel coordination speaker schedule event promotion and processing reimbursements. Conference/ Event Planning as needed: Negotiate complex service contracts. Select and manage vendors to include venues transportation hotels caterers security and speakers.
Qualifications:
A great attitude values and motivation to make the Institute successful in meeting its mission are required. Bachelors degree required with a Masters preferred. Experience in higher education is desirable in addition to office management and financial management specific experience. Demonstrated problem solving skills; flexibility to respond to multiple priorities in a fast-paced environment; and discretion to handle confidential matters are required. Applicant must be self-motivated and must be able to take initiative and follow through on tasks independently.
Computer skills are essential along with an aptitude to learn new tools the ability to navigate the University financial systems to input data and create reports is a requirement. The position requires critical thinking attention to detail and excellent communication (verbal and written) skills together with a demonstrated record of high-quality delivery and high integrity.
Position Type
TemporaryAdditional Information
Northeastern University considers factors such as candidate work experience education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical vision dental paid time off tuition assistance wellness & life retirement- as well as commuting & transportation. Visit for more information.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race religion color national origin age sex sexual orientation disability status or any other characteristic protected by applicable law.
Pay Rate:
40.00Required Experience:
Manager
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
About Company
Founded in 1898, Northeastern is a global, experiential, research university built on a tradition of engagement with the world.
