Administrative Specialist CL3 TRIO (2147)

The University of Maine at Augusta is seeking applicants for the full-time position of Administrative Specialist Career Level 3 (CL3) for the TRIO Student Support Services program. The position will be located at the Augusta campus. This is a soft-money funded position that relies upon the continuation of the Federal TRIO SSS grant contract between the United States Department of Education and the University of Maine at Augusta.

Responsibilities include:

• Maintaining the day-to-day operation of the Student Support Services program
• Providing administrative support
• Processing confidential information
• Compiling lists and generating information
• Maintaining the database and performing administrative data tasks
• Creating reports tracking student information and academic progress
• Maintaining students records
• Providing front-line support to students with sensitivity to the needs of individuals served

The Administrative Specialist CL3 performs administrative and clerical work which requires extensive procedural knowledge and organizational skills. Work involves considerable internal and external contacts as well as handling verbal and written communications for a broad range of questions. The ability to work as part of a team is essential as are providing exemplary customer service maintaining confidentiality the ability to manage multiple tasks and prioritizing and the ability to work in a diverse environment with many interruptions. The Administrative Specialist CL3 works under minimal supervision.

A full position description can be found onlinehere.

Work Schedule: Monday - Friday 8:00 a.m. - 5:00 p.m. Occasional additional evening and/or weekend hours may be required.

Wage: $21.09 per hour (Wage Band 23) or the appropriate transfer rate for a current University of Maine System employee.

Working Conditions: This position typically works extended hours at a desk using LCD monitors and other general office equipment.

Benefits:UMA offers awide range of benefitsfor employees including but not limited to tuition benefits (employee and dependent) comprehensive insurance coverage including medical dental vision life insurance and short and long-term disability as well as retirement plan options. View ourBenefits Information Summary for ACSUM Employeesto learn more.

About the University:

UMA transforms the lives of students of every age and background across the State of Maine and beyond through access to high-quality distance and on-site education excellence in student support civic engagement and professional and liberal arts programs.

UMA is the third-largest public university in addition to its main campus in the states capital UMA also serves students at its campus in Bangor

(UMA Bangor) and through UMA Centers around the state. With its multiple locations and long-term expertise in online and distance learning UMA is generally considered the university of choice for Mainers of all ages who want to attend college without uprooting their lives.

Knowledge Skills and Abilities:

• Must possess knowledge of customer service principles
• Must have the ability to use modern office procedures and equipment
• Must be familiar with recordkeeping principles
• Familiarization with mathematical concepts
• Must be able to effectively use grammar spelling and punctuation
• Must have the ability to prepare reports
• Must have the ability to use complex filing systems
• Must have a basic knowledge of budgeting principles
• Must have extensive experience in the use of computers and related software applications
• Must have the ability to maintain confidentiality
• Ability to manage multiple tasks and prioritize and assign work
• Must possess excellent communication and interpersonal skills

Required Qualifications:

• Sixty credits or more of higher education or equivalent work experience and training
• Three years of administrative support experience

Preferred Qualifications:

• Experience in a university or similar office setting
• Experience working with students who have academic need and may be first-generation have financial need and/or have disabilities

Application Process:To apply please submit the following documents via the Apply for Position link:

• Cover letter
• Resume
• Be prepared to provide contact information for three professional references including a supervisor when requested.

Incomplete application materials cannot be considered.

We are not able to consider applicants who require Visa sponsorship support.

Materials received after December 28 2025 will be considered at the discretion of the university.

The successful applicant is subject to appropriate background screening.

Equal Opportunity Statement:

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law the System does not discriminate on the basis of race color religion sex sexual orientation transgender status gender gender identity or expression ethnicity national origin citizenship status familial status ancestry age disability (physical or mental) genetic information pregnancy or veteran or military status in any aspect of its education programs and activities and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall Room 412 Orono ME 04469-5713 by calling 207.581.1226 or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint please contact the UMS Title IX Coordinator at Act:

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or Clery Act mandates that all Title IV institutions such as the University prepare publish and distribute an Annual Security Report (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the Universitys crime statistics for the past three calendar years; and disclosures regarding the Universitys current campus security policies. You mayview the Universitys Annual Security Report.