Office Support Specialist II

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health dental and vision insurance

• Paid vacation sick leave FMLA and holidays

• Retirement - Pension and 457B plans that help you build a secure future

• Flexible schedules and work-life balance options

• Meaningful work that makes a difference for Wyoming communities

• and MUCH MORE! Click here for detailed information oryou can watch this short video to learn about our benefit package!

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

• Provides customer service and technical procedural assistance to the general public local state and federal entities.
• Process manage and route a wide variety of correspondence and other documents to the correct agency staff for processing.
• Provides quality assurance/quality control in inputting both current and historic data into the electronic water rights database.
• Responds verbally and in writing to requests for water rights-related information as well as for public records requests for the agency.
• Ensure final documents are routed to appropriate locations for records storage to meet retention schedules.
• Accurately maintains agency files and records.
• Prepare outgoing mail packages as needed including regular mailings mass mailings and certified mailings ensuring that appropriate budget codes are used.
• Works independently and provides administrative support to the agency staff which can include specialized water rights-related projects processing mail received answering multiple phone lines and compiling reports.
• Determine and procure needed office supplies.
• Schedule meetings and make reservations as appropriate.
• Creates and edits water rights-related correspondence and documents for the Surface Water division as well as for the State Engineer and Deputy State Engineer.

PREFERENCES:

Preference will be given to candidates with an associates degree in business.

KNOWLEDGE:

• Knowledge of agency policies procedures and general office practices as well as advanced office skills.
• Skills in interpersonal relations; oral and written communications; accuracy and attention to detail; interpreting legal documents; organization and planning; operating a variety of office machines including scanner copier and computer using MS Office products.
• Ability to work independently in a goal-driven environment; develop and follow policies and procedures; establish and maintain effective working relationships with co-workers supervisors and the general public.

PHYSICAL WORKING CONDITIONS:

• Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
• Special physical demands are not required to perform the work.

NOTES:

• FLSA: Non-Exempt
  

Click here to view the State of Wyoming Classification and Pay Structure.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.