Executive Admin

Singapore - Singapore

Monthly Salary: Not Disclosed

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Job Summary

Executive Admin

Description -

Job Summary
This role is responsible for providing extensive administrative support to both supervisory and non-supervisory employees for data entry filing and office supply management. The role manages complex calendars for senior management arranges domestic and international travel and coordinates work within and possibly outside the company. The role includes producing detailed reports and presentations maintaining confidentiality proactively offering solutions and ensuring compliance with global process standards while participating in continuous improvement initiatives within the department.

Responsibilities
Holds responsibility for performing general administrative support tasks involved in an organization while assisting supervisory and non-supervisory employees.
Provides basic administrative support to a team or department including tasks like data entry filing and managing office supplies.
Manages and oversees complex calendars for senior management ensuring efficient time management and prioritizing important meetings.
Assists with both domestic and international travel arrangements for senior leadership ensuring smooth logistics.
Coordinates work within the work unit and with other work units/departments both internal and possibly external to the company.
Produces detailed reports documents and presentations as required often involving data analysis or research.
Ensures that confidentiality is maintained at all times upholding the companys data protection and privacy policies.
Takes initiative in anticipating needs and proactively offering solutions demonstrating a proactive approach to administrative support.
Ensures compliance with global process standards and actively participates in continuous improvement initiatives within the department.
Provides guidance mentoring and training to individual contributors in lower-level roles and contributes to their growth in the organization.

Education & Experience Recommended
High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
Typically has 6-8 years of related work experience preferably in senior/advanced general administrative support office services or a related field.

Preferred Certifications
NA

Knowledge & Skills
Accounting
Administrative Support
Billing
Booking (Sales)
Calendar Management
Customer Data Management
Data Entry
Expense Reports
Finance
Front Office
Invoicing
Marketing
Microsoft SharePoint
Office Equipment
Office Management
Office Supply Management
Presentation Software
Purchasing
SAP Applications
Travel Arrangements

Cross-Org Skills
Effective Communication
Results Orientation
Learning Agility
Digital Fluency
Customer Centricity

Impact & Scope
Impacts department and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives.

Complexity
Works on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions.

Disclaimer
This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties skills responsibilities knowledge etc. These may be subject to change and additional functions may be assigned as needed by management.

#Li-Post

Job -

Administration

Schedule -

Full time

Shift -

No shift premium (Singapore)

Travel -

Relocation -

Equal Opportunity Employer (EEO) -

HP Inc. provides equal employment opportunity to all employees and prospective employees without regard to race color religion sex national origin ancestry citizenship sexual orientation age disability or status as a protected veteran marital status familial status physical or mental disability medical condition pregnancy genetic predisposition or carrier status uniformed service status political affiliation or any other characteristic protected by applicable national federal state and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

For more information review HPsEEO Policy or read about your rights as an applicant under the law here: Know Your Rights: Workplace Discrimination is Illegal

Executive AdminDescription -Job Summary This role is responsible for providing extensive administrative support to both supervisory and non-supervisory employees for data entry filing and office supply management. The role manages complex calendars for senior management arranges domestic and interna...

Executive Admin

Description -