Executive Assistant (South Africa) 16016

Title: Executive & Marketing Coordinator

Location: Remote (Preference: South Africa or South America; must overlap with U.S. Eastern Time)
Hours: Full-time 9am6pm EST
Salary: USD $2000$3000/month

About Our Client
Creative Agency Success partners with agency owners to simplify scale and grow their businesses. The team thrives on independent thinking proactive problem-solving and high-impact support. They operate with an international solution-oriented culture and seek intelligent contributors who can take ownership and drive results.

About the Role
This is a high-performing remote role combining Executive Assistant (EA) and Marketing Coordinator responsibilities. The ideal candidate will be highly intelligent proactive and able to provide thoughtful pushback. This is not a yes-person role; the person must be capable of independent problem-solving anticipating needs and managing both administrative and marketing tasks with minimal supervision.

Key Responsibilities

• Executive Support: Manage CEOs calendar emails meetings and travel arrangements
  

• Decision Support: Anticipate needs escalate priorities provide thoughtful feedback and challenge ideas constructively
  

• Marketing Administration: Execute campaigns prepare content manage CRM communications schedule social posts and report metrics (administrative support; not strategy creation)
  

• Systems & Processes: Develop and maintain organizational systems to ensure smooth operations
  

• Team Collaboration: Work with other team members while reporting directly to the CEO
  

• Proactive Task Management: Identify gaps and opportunities act independently to keep projects on track and provide intelligent solutions
  

• Technical Problem Solving: Navigate and troubleshoot technological platforms (e.g. HubSpot) effectively with strong tech literacy
  

Role Split: Typically 70% EA responsibilities 30% marketing administration though some quarters (e.g. Q4 planning) may shift to 50/50

Ideal Candidate Qualities

• Exceptionally intelligent with strong English communication skills
  

• Highly proactive detail-oriented and organized
  

• Comfortable providing thoughtful pushback and independent problem-solving
  

• Able to manage administrative and marketing tasks without supervision
  

• Flexible adaptable and able to work across time zones
  

• Strong technological proficiency; able to troubleshoot complex tools and systems
  

• Self-motivated curious and continuously learning
  

Qualifications & Experience

• Proven experience as an Executive Assistant Operations Coordinator or Marketing Coordinator
  

• Experience supporting senior executives and/or creative teams
  

• Excellent written and spoken English
  

• Strong organizational and time-management skills
  

• Familiarity with CRM marketing platforms and operational tools preferred
  

Additional Notes

• Candidates should be based in South Africa or South America for timezone alignment
  

• Full-time remote role with structured hours (9am6pm EST)
  

• Role combines EA and marketing responsibilities; occasional intensive periods may require additional focus on marketing administration
  

• Reporting directly to the CEO with collaborative work alongside other team members
  

• Paid skills assessment will be part of the interview process to evaluate problem-solving critical thinking and execution ability

Required Experience:

IC