Program Specialist

Title: Program Specialist

Position Number:T

Hiring Unit:College of Tropical Agriculture and Human Resilience (CTAHR) Plant and Environmental Protection Services (PEPS)

Location: University of Hawaii at Manoa Honolulu HI

Date Posted: December 3 2025

Closing Date: December:59PM HST

Band: A

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Other considerations: This position is subject to availability of Federal Funding and renewal is contingent upon satisfactory performance staffing requirements and/or availability of funding. For best consideration all application materials should be submitted by December:59PM HST.

Duties and Responsibilities

1.*Under the direct supervision of the PaCoN Project Director (PD) assists with the development and execution of a variety of tasks that facilitate the day-to-day operations of the PaCoN Program in a wide range of matters on-campus or at off-campus locations ensuring alignment with organizational goals and program objectives.

2.*Assists in responding to inquiries scheduling resources and information related to the PaCoN Program maintaining clear channels of communication to facilitate effective collaboration and information dissemination.

3.*Assists with the documentation and reporting processes for program results and procedures ensuring accuracy and compliance with data system and agency requirements. Streamlines internal communication through optimized file structures and web platforms.

4.*Reviews and updates presentation materials tailored to diverse audiences effectively communicating key insights and developments relevant to the PaCoN Projects objectives.

5.*Assists by reviewing budget proposals expenditure plans eTravel submissions and funding requests to ensure fiscal responsibility and sustainability. Tracks payments from initiation to completion for efficient financial management.

as a source of support with the development review and tracking of subawards contracts and procurement activities related to program operations ensuring compliance and efficiency in all transactions.

in the design and maintenance of program websites social media accounts and outreach materials enhancing visibility and engagement within the research community and beyond.

immediate supervisor as a key liaison between various stakeholders including academic departments administrative units funding agencies and external partners to address project needs and foster collaborative relationships.

duties as assigned

* denotes essential functions

Minimum Qualifications

of a baccalaureate degree in business project management public administration communications information systems life sciences or related field and 0 year(s) of progressively responsible professional experience with responsibilities for program management; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

knowledge of principles practices and techniques in the area of program management demonstrated by knowledge understanding and ability to apply concepts terminology.

knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with program management.

ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of program management.

ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.

ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.

ability to operate a personal computer apply word processing software and familiarity with Microsoft Office Adobe and Google applications

to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawaii Drivers license (Class 3) comparable drivers license or other means of transportation which meets position needs.

Desirable Qualifications

degree in Business project management public administration communications information systems life sciences or related field.

in academic policies and procedures at the university level.

knowledge of university policies and procedures.

with the University of Hawaii fiscal systems including KFS and eTravel applications

TO APPLY:Click in the Apply button on the top right corner of the screen to complete an application and attach the required documents. If you have not applied for a position before using NeoGov you will need to create an account.

Note: Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee.

Inquiries: Dr. Jon-Paul Bingham

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: