Project Coordinator Project Administrator
Share
Job Location:
Monthly Salary:
Experience Required:
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Summary: The Project Coordinator / Project Administrator will be the primary point of contact for
the customer and factory for all their purchase order related status. The Project Coordinator / Project
Administrator fwill accomplish the customer purchase order requirements by coordinating with multiple IMI
factories across the globe and processing the order to meet the project scope cost quality and timeline.
Supervisory Responsibility: No
Key responsibilities of this position include (other responsibilities may be assigned):
Primary customer interface / contact on all assigned projects.
Verify all incoming Purchase Orders (POs) against scope budget and contractual terms to ensure
all proposal details are clearly defined before execution.
Ensure the overall project is executed as per the customer PO and IMI guidelines: order receipt
through warranty; contract performance technical compliance customer satisfaction; schedule
documentation requirements and holding project team accountable for project performance.
Ensure successful order execution through coordinating between multiple departments of
Engineering Quality Assurance Procurement Production Shipping Finance & Progress Billings
towards achieving on-time delivery contract compliance and targeted profitability.
Track and coordinate the ordering delivery and receipt of all materials and services required for
the project ensuring alignment with the PO budget and timeline.
Manage and facilitate communications with the customer to resolve technical and commercial
issues convey project progress on a routine basis and negotiate commercial contract
modifications as required.
Coordinate project team involvement and participation at customers pre-award meetings kick-off
meetings lessons-learned meetings progress meetings and factory inspections.
Manage and communicate project status revenues cost and gross margin forecasts as well as
identify and proactively manage risks throughout project life cycle.
Review vendor / inter-company bids for engineered / buyout products against scope quality
performance cost and schedule requirements.
Prepare and compile project documentation as per customer PO by coordinating with internal
teams for the supporting documents and as per customer document list.
Maintain a complete organized and compliant project file for each PO including contracts
amendments status reports change orders and final sign-offs.
Coordinate third party and regulatory inspections of finished or in-process goods for inspection
purposes.
Required Skills:
Valve industry experience and knowledge including familiarity with industry codes and standards.
Familiarity with valve industry project management protocols and best practices.
Knowledge of Oil & Gas CRM tools preferably Salesforce / IFS / leading EDMS & Microsoft Office.
Knowledge of international shipping customs and tariff protocols.
Good skills in multi-tasking various large-scale projects simultaneously.
Flexible in working in multiple time zones as per project requirements.
Requirements
Educational Qualification and Experience:
Bachelors degree in any discipline but good knowledge in Procurement Supply Chain & Project
Management fields.
3 to 4 years work experience in the valve and / or process control industry or in a related
engineering and manufacturing industry.
Experience in managing a multi-disciplined project team: engineering quality control procurement
manufacturing cost estimating delivery / billing and contract management.
Experience working with custom-engineered manufactured products for the valve / process control
industry.
Proficient in business and project management software (MS Office MS Project).
Communication Skills:
Fluency in English (both verbal and written).
Good email and telephone etiquette.
Ability to effectively present information to management and customers.
Benefits
Industrial standards
Required Skills:
Experience upto 10 years with good knowledge in international market
Company Industry
IT Services and IT Consulting
Key Skills
- Microsoft Office
- Construction Experience
- Microsoft Outlook
- Microsoft Word
- Sage
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Microsoft Project
- Administrative Experience
- Project Coordination
