Executive Coordinator

Job Description:

The Executive Coordinator is responsible for office administration and providing support to the FICPA President & CEO. This position also supports the business operations of the FICPA by executing a variety of office administrative and governance-related tasks.

Reports to: Chief Executive Officer

Key Duties and Responsibilities:

Executive Support

* Serves as the administrative liaison between the President & CEO and association members.

* Maintains coordinates and schedules all CEO meetings using individual judgment and strategy to maximize the CEOs time. This may include but is not limited to:

• Preparing meeting materials
• Conference room setup
• Arrangement of food services

* Coordinates and plans the President & CEOs travel as necessary.

* Serves as the liaison between the Executive Team and department leaders.

* Maintains prepares and submits business expense reports.

* Handles assignments related to business operations assigned.

* Assists the FICPA with other duties needed to help drive the vision of the FICPA fulfill our mission and abide by our organizations values.

Governance

• Serves as the Executive Liaison to Council Board of Directors (BOD) and Finance committee.
• Manage scheduling of governance meetings preparing agendas and meeting materials taking minutes and completing follow-up actions.
• Reviews approves and processes volunteer leader expense reports.

• Responsible for the creation distribution and posting online of all Board-related materials to keep board members well-informed in carrying out their duties.

• Assist with the annual nominations process for the Institutes Council Board and standing committees.
• Serves as the staff liaison to the Committee on Nominations and communicates between volunteer leaders and the executive staff at FICPA.

* In partnership with the President & CEO ensures the Institute is adhering to and in compliance with the Articles of Incorporation By-Laws and all governance policies and procedures.

• Works with external legal counsel to file updated copies of governance documents if changes occur.
• Assists the CEO and Board Chair to shape a strategic agenda for all board meetings.

* Oversees the planning and execution of both the Annual Meeting of the Membership and the Council Strategic Planning Retreat.

* Responsible for building and maintaining strong and productive relationships with a wide variety of diverse stakeholders.

• Upholds the trust and integrity of the governance process.

Office Management

* Inventories orders and maintains office and kitchen supplies.

* Coordinates and schedules maintenance work orders and requests with property management for FICPA office spaces.

* Processes accounts payable for business operations and prepares deposits for accounts receivable.

Experience and Skills:

Education Requirements:

* Graduation from high school or equivalent certificate.

Experience and Competencies:

* Two to five years of experience in office management business administration and/or C-level support or an equivalent combination of training and education.

* Intermediate to advanced experience with Microsoft Office and other computer applications (Word Excel Outlook Adobe).

* Experience working with a Board of Directors Board of Trustees and other volunteer external relationships in a highly professional manner.

* Familiarity with Association or not for profit entities is preferred.

* Ability to work independently exercise judgment make reasoned decisions and multi-task.

* Strong initiative analytical and critical thinking with the ability to anticipate the needs of the President & CEO.

* Operate with strict confidentiality and a high level of discernment.

* Strong attention to detail and commitment to quality.

* Excellent communicator both verbally and in writing who effectively conveys ideas.

Benefits

Half Day Fridays; 100% Paid Employee Only Health Insurance Dependent coverage contribution; Dental Insurance; 401K w/Employer Matching; Paid Time Off; 11 Holidays; Life Insurance; Long Term Disability; and Flexible Spending Accounts.

The FICPA is a Drug Free applicants will be required to successfully pass pre-employment skills testing and a background investigation consisting of criminal history employment education personal and professional references as well as a drug screening.

To learn more about the FICPA please visit our website at.

Equal Employment Opportunity Statement

The FICPA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.