Procurement Officer (PCN 07-1107)

Juneau, AK - USA

Monthly Salary: $ 3033 - 3472

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Job Description

This recruitment is exempt from the Hiring Freeze (Administrative Order 358).

ATTENTION ALASKA RESIDENTS!
The Department of Labor and Workforce Development Division of Administrative Services is recruiting for a
Procurement Specialist 3/4!
No Cover Letter Required!

This position is in the Supervisory Unit (SS) at a Range 18/20.

This position is located in Juneau. However this position may be relocated within Alaska with necessary approvals where infrastructure allows.

What You Will Be Doing:
This professional position serves as a full-proficiency department lead procurement officer for the Department of Labor & Workforce Development with unlimited delegated purchasing authority. The incumbent is responsible for direct oversight and execution of Department of Labor & Workforce Development (DOLWD) formal and informal procurements under AS 36.30. This position performs all aspects of procurement activities using independent professional judgment and works with DOLWD staff in a consultative role to ensure compliance with Alaska Procurement Code and DOLWD policy requirements. The DOLWD Procurement Officer is also the Departments primary leasing and facilities contact.

This position supervises three procurement specialists located in Juneau Anchorage and Seward. This position is flexibly staffed and may be filled at the Procurement Specialist 3 or Procurement Specialist 4 level.

Our Mission Values and Culture:
The Department of Labor and Workforce Development (DOL&WD) mission is to provide safe and legal working conditions ensure worker protections and advance employment opportunities.

Our vision is to develop professional staff who approach the work from a broad perspective therefore enabling them to apply the laws policies and programs in a manner consistent with the spirit and intent of our department mission and goals.

The Administrative Services Division contributes to this mission by facilitating the navigation of state administrative rules with the least possible burden to our programs. Our goal is to analyze and advise or process and administer departmental needs promptly. Our culture is one of dedication quality work and a true enjoyment of the workplace and those we work with to achieve our mission.

Benefits of Joining Our Team:
Our team includes friendly highly motivated and forward-thinking individuals who strive to provide excellent financial analytical and support services. We promote a healthy life/work balance and offer fun team events to promote a collegial workplace. Our culture fosters an environment within the ASD where people want to remain and is positive for both employee and supervisory morale.

We seek candidates who demonstrate flexibility in process thinking adaptability to changes in the workplace commitment to teamwork excel at building effective working relationships and can work independently to meet deadlines while handling multiple priorities.

Beyond expected qualifications our ideal candidate will embrace the soft skills necessary to thrive as an effective manager and peer leader.

The Working Environment You Can Expect:
As a member of the Administrative Services Team you will work regularly and collaboratively with each division as well as Budget Fiscal and IT to manage procurement needs throughout the Department.

Who We Are Looking For:
We are interested in candidates who possess some or all of the following position specific competencies:

Leadership: Influences motivates and challenges others; adapts leadership styles to a variety of situations.
Teaching Others: Helps others learn through formal or informal methods; identifies training needs; provides constructive feedback; coaches others on how to perform tasks; acts as a mentor.

To view the general description and example of duties for the position please go to the following link:
Qualifications

Competency Based Minimum Qualifications Instructions:
This job class uses competency based minimum qualifications.Please ensure your application(through work history volunteer experience (duties summary) training education licenses certifications etc.) supports how you have gained the knowledge skills abilities and behaviors (competencies) and that you possess the minimum required competencies for the job class.

Competency Description
The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge skills abilities (KSAs) tasks and behaviors used to describe the competency. They typically list expectations as opposed to specific tasks and are to be used only as parameters and guidelines. A competencys description is not intended to exclusively define every KSA task and behavior needed to successfully meet the competency but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.

Minimum Qualifications:
Procurement Specialist Level 3:
Any combination of education and/or experience that provides the applicant with competencies in:

Contracting/Procurement/Property Control: Knowledge of various types of contracts techniques or requirements for contracting or procurement contract negotiation and administration; procedures for routine and non-routine purchases; practices and methods used for property control activities including acquisition storage accounting and controlled property excess.
Compliance: Knowledge of procedures for assessing evaluating and monitoring programs or projects for compliance with Federal laws regulations and guidance.
Technical Competence: Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform ones job; works with understands and evaluates technical information related to the job; advises others on technical issues.
Writing: Recognizes or uses correct English grammar punctuation and spelling; communicates information (for example facts ideas or messages) in a brief clear and organized manner; produces written information which may include technical material that is appropriate for the intended audience.

Equivalent to those typically gained by:
Any combination of preparatory post-secondary education and/or professional level experience in business administration logistics supply chain management project management or a related field performing property control purchasing contract administration writing or approving solicitations explaining contracting requirements developing or approving product specifications or developing or approving a scope of work for professional services.

Special Note:
Competencies means a combination of interrelated knowledge skills abilities and behaviors that enable a person to act effectively in a job or situation.

Typically gained by means the prevalent usual method of gaining the competencies expected for entry into the job.

Training and education in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom on-line self-study and on-the-job) from accredited and unaccredited sources and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Professional experience means work that is creative analytical evaluative and interpretive; requires a range and depth of specialized knowledge of the professions principles concepts theories and practices; and is performed with the power or right to decide or act according to ones own judgment.

Some positions in the series may require an Alaska drivers license.

Procurement Specialist Level 4:
Any combination of education and/or experience that provides the applicant with competencies in:

Accountability: Holds self and others accountable for measurable high-quality timely and cost-effective results. Determines objectives sets priorities and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules.
Contracting/Procurement/Property Control: Knowledge of various types of contracts techniques or requirements for contracting or procurement contract negotiation and administration; procedures for routine and non-routine purchases; practices and methods used for property control activities including acquisition storage accounting and controlled property excess.
Planning and Evaluating: Organizes work sets priorities and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
Technical Credibility: Understands and appropriately applies principles procedures requirements regulations and policies related to specialized expertise.

Equivalent to those typically gained by:
Any combination of preparatory post-secondary education and/or progressively responsible professional level experience in business administration logistics supply chain management project management or a related field performing property control purchasing contract administration writing or approving solicitations explaining contracting requirements developing or approving product specifications or developing or approving a scope of work for professional services.

Special Note:
Competencies means a combination of interrelated knowledge skills abilities and behaviors that enable a person to act effectively in a job or situation.

Typically gained by means the prevalent usual method of gaining the competencies expected for entry into the job.

Training and education in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom on-line self-study and on-the-job) from accredited and unaccredited sources and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.

Professional experience means work that is creative analytical evaluative and interpretive; requires a range and depth of specialized knowledge of the professions principles concepts theories and practices; and is performed with the power or right to decide or act according to ones own judgment.

Progressively responsible means indicating growth and/or advancement in complexity difficulty or level of responsibility.

Some positions in the series may require an Alaska drivers license.

Additional Required Information

**PLEASE READ THE FOLLOWING INSTRUCTIONS & INFORMATION CAREFULLY**

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meetAlaska Residency Requirements in order to be considered for employment at this time.

SUPPLEMENTAL QUESTIONS
For your application to be evaluated you mustanswer the Supplemental Questions. Please make sure to answer the supplemental questions as thoroughly as possible. Your responses must be supported by your application. Please see the QUESTIONS tab at the top of this bulletin to preview the supplemental questions.

The State of Alaska (SOA) uses four levels of proficiency to measure and describe an applicants level of competence in applying certain behaviors knowledge skills and abilities to accomplish a specific task. The four proficiency levels are: Mastery Fluency Literacy and Discovery. You will need to rate your proficiency level for each competency listed in the supplemental questions.

FLEXIBLY STAFFED
This position is flexibly staffed. The level of the job offer will be based on the selected candidates credibly possessed and proven competencies. If hired at the lower level you will be promoted to the higher level after successfully completing the training plan and demonstrating competency in the work.

DRIVERS LICENSE REQUIREMENT
Applicants must possess a valid drivers license. Proof of licensure will be required prior to reporting to duty.

DOCUMENTS REQUIRED AT THE TIME OF INTERVIEW

A list of three (3) professional references one of which should be your current or most recent supervisor including name job title employer and current phone number(s).
A copy of your last two (2) most recent performance evaluations or two (2) letters of recommendation if evaluations are unavailable.
A copy of your current valid Drivers License.

LEGAL EMPLOYMENT
The States online recruitment system Workplace Alaska requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function in the role as an employer sponsor.

APPLICATION NOTICE
You can ONLY apply for this position through Workplace Alaska website or via hardcopy (paper) application. If you accessed this recruitment bulletin through a job search portal such as AlaskaJobs or any other database you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply page.

Omission of any required documentation listed will result in an incomplete application and you will not receive further consideration. If youre experiencing problems attaching to your application or if you simply had forgotten you may email it to the contact provided below before 5:00 pm of the closing date. Any documents submitted after the posting has closed will not be considered.

EDUCATION
If post-secondary education is required to meet the minimum qualifications you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position.Transcripts must be attached at the time of application or submitted to the contact information below prior to the close of recruitment. If youre unable to attach to your application email it to the contact provided in the job posting. If email is not an option please call the contact person to obtain a fax number.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE
If using work experience not already documented in your application also provide the employer name your job title dates of employment whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not the applicant may not advance to the interview and selection phase of the recruitment.

Note: Attaching a resume is not an alternative to filling out the application in its entirety. Noting see resume or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

BARGAINING UNIT
If you are acurrent state employee please mark the union you are a member of at the time of application. If you are not a current state employee you must mark that it does not apply to you.

MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

NOTICE
Questions regarding the application process can be directed to the Workplace Alaska hotline at (toll free) or (907) 465- 4095. If you choose to be contacted by email please ensure your email address is correct on your application and that the spam filter will permit email from the domains. For information on allowing emails from the domains visit the Lost Password Help page located at STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- or in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll free) or if you are located in the Juneau area. Requests for information may also be emailed to:

For applicant password assistance please visit: Information

Erika Klawonn
Division Operations Manager
Phone:

Required Experience:

Unclear Seniority

Job DescriptionThis recruitment is exempt from the Hiring Freeze (Administrative Order 358).ATTENTION ALASKA RESIDENTS!The Department of Labor and Workforce Development Division of Administrative Services is recruiting for aProcurement Specialist 3/4! No Cover Letter Required!This position is in the...