Senior Administrative Assistant Police Executive Leadership Team Support

Come Join the City of Bellevue!

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the Hiring Process section below to learn more.

New hires typically receive between minimum and midpoint however we may go slightly higher based on experience internal equity and market.

This position provides advanced administrative support to the Bellevue Police Departments Chief of Police and Executive Leadership Team. The role includes managing specialized administrative functions complex responsibilities coordinating sensitive communications and supporting high-level departmental operations.

Key duties include complex schedule management for the Executive Leadership Team often involving shifting priorities confidential meetings and coordination across multiple internal and external stakeholders. The position requires independent judgment the ability to interpret and adapt procedures to unique situations and may involve sub-professional analysis or input on policy and procedural matters. This role may provide oversight to administrative staff and has an impact beyond the Police Department.

• Acts as a liaison between the Police Department and the public City personnel and external organizations.
• Provides confidential support to the Chief of Police and Executive Leadership Team including managing complex calendars preparing reports and briefings to ensure the efficient flow of information to support departmental priorities.
• Provides high-level administrative support including investigating and responding to complaints and assisting in the resolution of operational and administrative issues.
• Independently performs a broad range of complex sensitive and confidential administrative advanced administrative duties as well as routine programmatic support functions in support of assigned programs divisions and the police department.
• Receives and screens visitors and telephone inquiries; refers matters to the appropriate Executive Leadership Team member or recommends appropriate actions to ensure resolution.
• Transcribes formal standards investigations and compiles fact-finding documentation with a high degree of accuracy and discretion. Ensures all records are maintained in strict confidentiality and in compliance with departmental protocols and legal standards.
• Adapts and interprets administrative guidelines including unwritten policies precedents and evolving practices to address evolving operational needs. Applies sound judgment in situations where established procedures may not fully apply.
• Interprets and communicates program details policies and activities pertaining to the Bellevue Police Department and relevant programs.
• Develops updates and maintains standardized templates and master documents; drafts and distributes professional correspondence reports and informational materials.
• Designs and maintains contact lists forms and informational materials; assists in the preparation of comprehensive reports and informational outputs.
• Maintain accurate and current office records files and logs for assigned functions to ensure compliance and data integrity.
• Collects compiles and analyzes data from multiple sources on a range of specialized topics for the development of well-supported recommendations.
• Stays current with emerging technologies and administrative tools to enhance efficiency streamline workflows and drive continuous process improvement within the department.

Supervision Received and Exercised:

• Work is generally self-directed with the supervisor establishing the overall priorities objectives and resources for the function and an incumbent independently carrying out responsibilities and following through to accomplish desired outcomes. New procedures or written materials reflecting policy requirements are reviewed prior to implementation.
• May provide oversight to administrative staff.
• Judgments and decisions are still guided by policies procedures and management-imposed limits but latitude exists for unreviewed action or decision on routine and some non-routine matters.
• Independent decision-making is limited where assignments are made for training purposes.

Knowledge of:

• Concepts methodologies and tools pertaining to the organizing tracking and reporting aspects of project management (e.g. business and/or technical writing accounting and budget administration research and analysis tools and techniques).
• Operational characteristics services and activities of assigned functions programs and operational area.
• Office procedures methods and equipment including computers software applications and statistical databases.
• Principles and practices used in record keeping maintaining files and information retrieval systems.
• Interpersonal skills and organizational knowledge for cross-departmental collaboration.
• Investigative confidentiality to ensure the secure handling of sensitive information.
• Principles of business writing correspondence and advanced report preparation.
• Microsoft Office Suite especially Outlook and Teams.

• Prioritize high volumes of work while performing complex assignments simultaneously during constant interruptions and evolving priorities.

• Perform a full range of advanced clerical and routine technical administrative and programmatic work of a general or specialized nature involving the use of independent judgment and personal initiative.
• Communicate clearly effectively logically persuasively both orally and in writing; ability to prepare clear concise comprehensive correspondence and documents.
• Understand interpret and apply general and specific administrative and departmental policies and procedures.
• Understand apply and/or adapt complex/conflicting oral or written regulations or guidelines to diverse and dissimilar situations.

• Interact professionally and courteously with the public law enforcement personnel and outside agencies while modeling the Departments core values.
• Maintain and transmit highly sensitive and confidential information exercising a high degree of tact discretion and diplomacy in sensitive situations.
• Be flexible and handle changing and competing work demands in a timely manner.
• Prepare maintain file and index a variety of reports records and other written materials.
• Research compile and interpret a variety of information and make appropriate recommendations.
• Exercise good judgment in maintaining critical and sensitive information records and reports.
• Accurately transcribe formal investigative materials compile fact-finding documentation and maintain strict confidentiality in handling sensitive information.
• Demonstrate strong attention to detail with the ability to retain and connect critical information.
• Troubleshoot and resolve technical issues independently and provide technical support to others.
• Work cooperatively with other departments City officials and outside agencies.
• Establish and maintain effective working relationships with those contacted in the course of work.

Education Experience and Other Requirements

• Four-year college degree with major coursework in a discipline related to the duties of the position andtwo years of progressively responsible related work experience.
• Additional qualifying work experience may be substituted for the education requirement.
• Must obtain ACCESS Certification within six (6) months of hire and maintain certification throughout the course of employment with the department.
• Successfully pass a law enforcement background investigation that includes a complete criminal records check polygraph examination and drug screening.
• Must be a citizen of the United States of America lawful permanent resident or a Deferred Action for Childhood Arrivals (DACA) recipient who can speak read and write the English Language.

Physical Demands

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals to perform the essential functions.

• Work involves walking talking hearing using hands to handle feel or operate objects tools or controls and reaching with hands and arms.
• Vision abilities required by this job include close vision and the ability to adjust focus.
• The employee may be required to push pull lift and/or carry up to 20 pounds.
• The noise level in the work environment is usually moderately quiet.

Driving

• Automatic
  • Any DUI conviction within the past 5 years. Any other criminal traffic violation within the past 2 years.
    Examples include: Reckless Driving Negligent Driving or Hit & Run Driving.
  • Suspension or revocation of your drivers license (for any traffic violation) within 1 year of the date of employment application.
• Potential
  • Applicants driving record shows a continuing and/or recent pattern of poor decision making.

The City of Bellevue is a Drug Free Workplace.

DRUGE USAGE:

The use of illegal drugs referred to in this acknowledgement means the use of drugs which are unlawful under the provisions of the Uniform Controlled Substances Act in this state or its equivalent in any other jurisdiction. (Misuse of Prescription drugs will be reviewed on a case-by-case basis.) Simple possession of most of the following substances will be considered on a case-by-case basis and may be grounds for disqualification. Note that any use or abuse of drugs may be grounds for disqualification or contribute to rejection during the background investigation; these are merely the automatic disqualifiers.

Please call the Personnel Services Unit before applying if you are unsure if the standard applies to you.

• Automatic
  • Illegal opiate use:
    • Any use of heroin
    • Any possession or use of GHB or any other date rape drug including giving it to others
    • Any use of any illegal drug within three years of application* (Excludes marijuana)
    • Misuse of Prescription drugs will be reviewed on a case-by-case basis.
    • Any use of illegal drugs including marijuana since applying to or while employed by any law enforcement agency (including military police agencies). Please note that while some states have decriminalized marijuana it is still federally illegal and police officers are expected to adhere to all laws and regulations on and off duty.
  • Forged/Abused Prescriptions:
    • Any prescription forgery prosecuted undetected or otherwise within five years of application*
  • Illegal Opiate Distribution/Manufacturing/Sales:
    • Any participation in or allowing of the manufacture selling offering to sell cultivation warehousing distribution holding or transporting for another transporting for sale or financing of any illegal drugs/narcotics within five years of application* including extraction and concentration of THC oils from marijuana for the production of honey wax dabs or any other THC concentrate
    • Any distribution of illegal drugs or illegal distribution of marijuana since applying* to or while employed by any law enforcement agency (including military police agencies).

Criminal Activity

• Automatic
  • Any adult felony conviction.
  • Any juvenile felony conviction within the past five years.
  • Any felony conviction while employed in a criminal justice capacity (including employee volunteer intern and reserve positions).
    • Any single theft of property or money in excess of $100 value within the past five years.
• Potential
  • Juvenile felony conviction will be carefully reviewed. Candidates with juvenile felony convictions occurring within the last five years will be disqualified.
  • An applicants criminal record including all arrests prosecutions deferred prosecutions Alford pleas and non-conviction information will be thoroughly assessed and may be grounds for disqualification.
  • Applicants maintain an on-going relationship with individuals who have been convicted of felony crimes and/or who are reputed to be involved in recent or current felonious activity.
  • Commission of a felony crime (non-conviction)
  • Applicant has criminal proceedings pending or is under investigation for a crime.
  • Applicant has been involved in significant misdemeanor activity.
  • Applicants history shows a pattern of thefts.
  • Commission of any crime of violence including domestic violence.
  • Commission of any sexual offense within the past five years.

Employment

• Automatic
  • Any prior military service members must have received a qualifying discharge as defined in RCW 73.04.005. Applicant must present a record or receipt of United States department of defense discharge documents DD214 NGB 22 or their equivalent or successor discharge paperwork that characterizes service as honorable and/or qualifying.
• Potential
  • An applicants employment history including a pattern of unexcused absences discipline any terminations or leaving an employer in lieu of termination will be thoroughly assessed and may be grounds for disqualification.

Financial

• Automatic
  • Willful failure to pay income tax or court ordered child support.
• Potential
  • An applicants financial history including excessive credit card debt or unresolved accounts in collection will be thoroughly assessed and maybe grounds for disqualification.

Military

• Automatic
  • Any prior military service members must have received a qualifying discharge as defined in RCW 73.04.005. Applicant must present a record or receipt of United States department of defense discharge documents DD214 NGB 22 or their equivalent or successor discharge paperwork that characterizes service as honorable and/or qualifying.

HIRING PROCESS
The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name address and other demographics. To help us please complete the online application form as fully as possible.

• Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
• We do not accept resumes and cover letters during the anonymous application screening stage unless otherwise stated in the job description.
• Applicants advancing to the next stage may be required to provide a cover letter resume writing sample and references.

CONDITIONS OF EMPLOYMENT

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of references checks including at least one prior supervisor.
• Some positions may require completion of a criminal background checkprior to start employment
• Some positions may require obtaining a commercial drivers license (CDL) licensures or additional certifications.

At the City of Bellevue youll be part of a team committed to providing exceptional customer service upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions our interactions and our decision making in the City of Bellevue organization is: Exceptional Public Service Stewardship Commitment to Employees Integrity Innovation and Diversity Equity & Inclusion. Youll work in an environment that is innovative collaborative future focused and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. Its what makes the City of Bellevue an exciting place to work live and explore.

Have we piqued your interest yet Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation marital status national origin genetic information disability age veteran status or any other protected status. Persons needing assistance with the application process may call the Human Resources Office at or .If you are invited to participate in the selection process and need ADA accommodations please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.

any technical difficulties with your application please contact the NEOGOV support line at .

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