Budget & Finance Analyst Senior Facilities Operations

Welcome to the City of Charlotte

Charlotte is Americas Queen City opening her arms to a diverse and inclusive community of residents businesses and visitors alike. Here you will find a safe family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety health and quality of life for all residents.

Our guiding principles include:

• Attracting and retaining a skilled and diverse workforce

• Valuing teamwork openness accountability productivity and employee development

• Providing all customers with courteous responsive accessible and seamless quality services

• Taking initiative to identify analyze and solve problems

• Collaborating with stakeholders to make informed decisions

SUMMARY

Major Duties and Responsibilities:

• Manage the various operating and capital budgets for the CMGC section of Facilities Operations.

• Perform analysis of planned expenditures and prepare budget submittal requests for funding.

• Develop and submit budget requests for the annual budget development process. This includes requests for funding for ongoing needs contractual increases new programs/initiatives and service provider models.

• Forecast planned expenditures and encumbrances during the mid-year and year-end projection exercises to manage the cash flow and determine the financial outlook.

• Determine if upcoming expenditures are eligible to be paid from capital funding sources and collaborate with other Facilities Operations staff to process the transactions on the ledger.

• Manage the divisions budgets by reviewing expense requests from staff and monitoring balances and expenditure activity. Identify areas of waste and determine strategies for improving GMGC budget.

• Act in lead role for divisional AP activities including but not limited to vendor invoice payments dues and subscriptions and one-time vendor payments.

• Enter requisitions for purchase orders or other requests to process vendor payments.

• Communicate with city vendors on the Citys AP process and policies.

• Provide budget and finance guidance and support to division leadership including research training and preparing routine reports.

• Troubleshoot issues that arise with the financial system and vendors and provide timely responses and solutions.

• Serve as a Procurement Card holder for the CMGC section of Facilities Operations.

• Deposit revenues received for facility fees and other miscellaneous purchases.

• Review departmental supply requests and submit orders to vendor.

• Monitor the postage meter fund balance and enter periodic requests to replenish the funds throughout the year.

• Develop the annual internal service provider model for rent charges for tenants occupying space in the CMGC or Old City Hall. This is a complex process that involves coordinating with building tenants on space changes reviewing architectural drawings retooling the financial model and submitting it for review and approval.

• Assist the Finance Department with the reconciliation of shared expenses with Mecklenburg County included in the Joint Programs. Tasks include preparing reports reviewing expenditures for expense reimbursement eligibility and presenting the information to the Finance Department.

• Process journal entries to transfer budget and/or expenses to appropriate accounts in capital and operating budgets.

• Process chargebacks to building tenants for various operational expenses such as meeting supplies postage meter usage and facility renovations.

• Perform annual year-end closing process and new period opening for invoices contracts purchase orders and other financial transactions.

• Coordinate training for section staff and provide direction on financial and procurement practices and policies.

• Assist with administrative operations for the CMGC property management team to ensure seamless facility management and occupant satisfaction.

• Support the fostering of a collaborative environment that aids the Property Manager in executing building upkeep repairs and compliance with safety and regulatory requirements.

• Prepare reports on building metrics utilizing facility management software.

• Serve as a primary liaison for internal communications organizing meetings and events to maintain operational efficiency and occupant satisfaction.

• Serve on the building fire and emergency response team.

Knowledge Skills & Abilities:

• Advanced knowledge of principles and practices of local government finance and accounting.

Preferred Qualifications:

Minimum Qualifications:

• A high school diploma supplemented by formal coursework in Accounting or Finance and five (5) years of related experience in financial management or budget development; or an equivalent combination of education work experience and relevant industry/job specific knowledge skills and/or certifications.

CONDITIONS OF EMPLOYMENT

The Citys Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes but is not limited to: reference checks social security verification education verification criminal conviction record check and if applicable a credit history check sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidates written authorization before obtaining a criminal background report motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process candidates may be asked to take a skills test and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race religion color sex national origin marital status age disability sexual orientation political affiliation or on the basis of actual or perceived gender as expressed through dress appearance or behavior.

Our culture is to serve the community honorably.

HOW TO APPLY

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where self-service application kiosks are available. They are located in our office at 700 East 4th Street Suite 200 Charlotte NC 28202. We are open Monday through Friday from 9:30 a.m. to 3:30 p.m. (EST) excluding official City holidays.

For questions about your application or the hiring process please email .

The City of Charlotte is committed to making our services and programs accessible to all. Upon request auxiliary aids written materials in alternate formats language access and other reasonable accommodations or modifications will be provided. To make a request please fill out the Innovation & Technology ADA request form or call 704.336.4120.

BENEFITS

The City of Charlotte provides a comprehensive benefits package to eligible employees.

Clickhereto learn more about the City of Charlottes benefits.

The City of Charlotte is a drug and alcohol-free workplace.