Office Assistant 2 Spanish KSA

Current employees: Please apply through the employee portal to be considered for this opportunity.

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This Work Matters!

We seek leaders achievers and doers who bring skill and passion to a challenging and evolving environment. At the Multnomah County Health Department we are all inspired by the mission: We work with communities to advance health equity protect the most vulnerable and promote health and wellness for everyone and we uphold the values: Compassion and Care Empowerment Racial Equity Creativity and Integrity. We create a culture of respect trust and understanding for the highly diverse population we serve in our communities.

Are you ready to be the welcoming face of our clinic We are looking for a dedicated Bilingual Spanish Office Assistant 2 to manage our front desk and serve as the first point of contact for our patients and the public. This vital role involves a variety of responsibilities including managing patient check-in scheduling appointments handling telephone inquiries verifying insurance details and ensuring accurate patient records. Your exceptional customer service skills and timely communication will be key to supporting our medical teams and ensuring a smooth positive experience for everyone who walks through our doors. This position also requires the ability to read write and speak in both Spanish and English languages.

As the Office Assistant 2 - Spanish KSA you will:

• Greet clients and visitors at the front desk; answer incoming call and route appropriately

• Provide information regarding the clinic and other resources and refers to other information services

• Act as a liaison with treatment staff and providers relaying information about patient needs such as walk ins prescription pick ups.

• Enter information into Epic Practice Management; document using correct appointment codes requesting interpreters as necessary

• Check patients in obtains and/or verifies demographic information and insurance coverage utilizing appropriate databases; update registration and accounts

• Collect co-pays and payments on account balances following established cash handling policies and procedures

• Review priority messages and takes appropriate follow up action; receive review and distribute client documents such as medical records from other clinics faxes requesting prescriptions requests for medical records

• Track release of information requests to assure they are received in a timely fashion for patient care

• Assist with referrals as needed by researching reports and notifying teams/referral coordinator if referrals are incomplete

• Troubleshoot equipment issues; report necessary repairs as needed to supervisor

• Assure BBC (Building Better Care) team reports are in order and AR equipment is available for meetings; accurately documents meeting notes

Diversity and Inclusion: At Multnomah County we dont just accept difference; we value it and support it to create a culture of dignity and respect for our employees. We are proud to be an Equal Opportunity Employer. As a Health Department employee you will create a work culture of respect trust and understanding for the highly diverse populations the Health Department serves in the office and in the community. Every employee shares the responsibility for promptly bringing to the Countys attention conduct that interferes with providing a work environment free of illegal discrimination and harassment.

TO QUALIFY: We will consider any combination of relevant work experience volunteering education and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications/Transferable Skills*:

• Education/ training equivalent to the completion of the twelfth grade.

• One (1) to four (4) years of general office support or customer service experience dealing directly with the public.

• Must be bilingual in the Spanish and English languages. (Language testing is required.)

• Must pass a reference check.

Preferred Qualifications/ Transferable Skills*: You do not need to have the following preferred qualifications/transferable skills to qualify. However keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Excellent oral and written communication skills; ability to communicate effectively with a diverse set of stakeholders.

• Ability to organize prioritize and complete a variety of simultaneous tasks

• Experience working with culturally and individually diverse groups

*Transferable skills: Your transferable skills are any skills you have gained through education work experience (including the military) or life experiences that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position.

SCREENING AND EVALUATION: The Selection Process: For details about how we typically screen applications review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications

• An evaluation of application materials to identify the most qualified candidates

• Consideration of top candidates/interviews

• Background reference and education checks

Pay Equity: Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidates relevant experience and education. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

The Application Packet: You must submit all requested items below. Failure to do so will be deemed as an incomplete application.

• A completed online application.

• A resume that explains all related experience (paid or unpaid) and training in your resume.

• A cover letter that expands on your resume addressing how you qualify for the position and why you are interested in the role. Please describe your experience (lived or paid) using bilingual Spanish/English language skills.

Note: The application resume and cover letter should demonstrate your work experience/ skills and how it is related to those shown in the Overview and To Qualify sections of the job announcement. Please be thorough as these materials may be scored and determine your eligibility for an interview.

Please be mindful of checking your email inbox for messages from the Recruiter as you may be emailed requesting additional information. If a response is not received in a timely manner your application may not be considered.

ADDITIONAL DETAILS:

Type of Position: This hourly position is eligible for overtime.

Type: Represented

FLSA: Non Exempt

Schedule: Monday Wednesday Thursday and Friday 8:00 AM - 5:00 PM and Tuesday 10:00 AM - 7:00 PM position. The schedule for the first 3 months will be Monday - Friday 8:00 AM - 5:00 PM for training purposes.

Work Location: This position works onsite at East County Health Center 600 NE 8th St # 300 Gresham OR 97030. The employee holding this position is designated as an Essential Employee under Multnomah County Personnel RuleEssential Employees. This position is essential to the public health and safety and required to report for duty regardless of County decisions to close or curtail other county operations.

Serving the Public Even During Disasters:

Everyday Multnomah County staff work together to serve as a safety net for our communities. During a disaster this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather natural disaster or other types of community emergency response. During these emergency responses while typically there begins with a call for volunteers county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information please visit the Disaster Service Worker Information page.

In accordance with Oregon Law Multnomah County is not collecting school attendance dates in the initial application process; please do not include these dates in your resume cover letter and other application materials.

Diversity and Inclusion: At Multnomah County we dont just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran or protected veteran status genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans Preference: Under Oregon Law qualifying veterans may apply for veterans preference. Review our veterans preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

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Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

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