Facilities Specialist

Position Purpose

To provide support to the Facility Management department in the areas ofbuilding operations maintenance construction capitalimprovementsand strategic planningfor 24 facilities - a total of1.3 million square feetandmore than 2600 employees.This role ensures that facilities meet environmental health and safety standards whileoptimizingspaceutilizationandmaintainingcost-effectiveness.

Essential Responsibilities

80% - Facility maintenancerepairand operations

• Primary focus will be on PGE Facility Managements two critical sites in Tualatin and Clackamas.

• Coordinateand overseecontractors materials and client expectations for routine maintenance and repair of facilities.Assistwithmanagingbuilding systems operationalprogramsand projects.

• Obtain competitive quotes and negotiate contracts for services.Assistin theexecutionof contract specifications.

• Assistin coordinating and scheduling maintenance activities including HVAC systems plumbing electrical repairs and general upkeep.Develop and implement preventive maintenance schedules.

• Make recommendationsto improve building and processefficiencies.

• Conduct regular inspections to promptlyidentifyand resolve issues.

• Respond to building-related emergencies and major problems or issues at facilities/sites when needed.

• Partner withFacilitiesteam andother department members to ensure seamless projects for our clients fromsmallrepairs and improvementsto large capital projects.

• Assistin keepingaccuraterecords of inspections maintenance and capital improvements.

10% - Strategic planning and corporate objectives

• Providerecommendations and cost-effective strategies for long-term use of facilitiessitesand associated workspaces.

• Support and implement best practices consistent with PGEs Sustainability Policy.

• Ensurecontinuingimprovement in the energy efficient operation of all facilities. Provide recommendations for upgrades in lighting controls and HVAC systems. Coordinate completion of projects and the submittal of required documentation.

• Assist Facilities Management department withshort- and long-term planning for office upgrades O&Mprojectsand capital improvements.

10% - Budget planning and financial reporting

• Assistin preparation of annual operating and capital project budgets for all facilities. Collaborate with internal departmentsWorkplace teamandFacilitiesprojectmanagers to survey evaluate prioritize estimateand recommend capital improvements operational and maintenance projects for all facilities and sites. Reviewcontroland approve expenditures process work requests purchaseordersand requisitions.

• Analyze andevaluatevendors andcontractsdeterminecost-effective solutionsand provide recommendations.

• Maintain database for short andlong-termoffice upgradescapitaland O&M maintenance projects.

• Accurately track time spent on capital and O&M work.

Communications(description and reason for contacts)

Internal communications:

• Facility Department to interact with co-workers coordinate work discuss projects and provide leadership as needed.

• Environmental servicesSecurity Operationsand Safety&Healthto address issues and resolve problems related to workplace environments.

• Finance and accounting todeterminebudgeting project costspurchasing work requests financialreportsand payment processing.

• Other PGE department managers and employeesto discussfacility site and space needs provideinformationand resolve issues.

External communications:

• Contractors vendors and suppliers to negotiate pricing obtain project estimates administer contracts and resolve issues.

• Government agenciesto processbuilding permits discuss code requirements environmental issues and fire system inspections.

• Architects designers and construction managersto review describe and interpret drawings plansthescopeof work and specifications.

CHALLENGES(complexity and diversity of actions)

• Balanceongoing work assignments with unanticipated/crisis response assignments.

• Successfully coordinating and integrating multiple and diverse functionsat critical PGE facilities.

• Interact with government authorities in representing the company on matters related to building permits codesand regulations.

• Meeting design and project management schedulesmaintainingbudgets while managing client and departmental expectations.

• Successfully negotiating contracts.

• Prioritizing projects and workload.

• Ability to work independently to solveissueswhilealigning decisionswith Facilities strategies and standards.

• Acquiringworking knowledge of multiple complex systems at PGE facilities.

DECISIONS MADE(this position makes the following decisions)

• Determineresources necessary toaccomplishobjectives setprioritiesand makeappropriate adjustmentsas needed.

• Schedule work assignments for outside contractors.

• Resolve issuesdisputesand problems related to employee work environments anddetermineeffective solutions.

• Make recommendations for capital expenditures based on financial analyses of project cost estimates and payback periods.

• Prioritize work andestablishdeadlines subject to budgetclientneedsand department goals.

KNOWLEDGE/SKILLS/EXPERIENCE REQUIRED

• Requires a bachelors degree in design architecture project management business or related field or equivalent experience.
• Typically two or more years in facilities design. construction project management architecture or inventory control depending on position.
• Facility Management Professional (FMP) Certified Facility Manager (CFM) Facilities Management Certificate (FMC) Project Management Professional (PMP) or related certification preferred.
• Some experience in facilities management or a related field preferred.

• Basic understandingof principles and terminology ofbuildingsystems facility managementprojectmanagementand sustainability.

• Working knowledge and comprehension of construction drawings specifications building codes OROSHAASHRAE ANSI standardsand other governmental requirements.

• Knowledgeof budgeting financial reporting real estateleasingand incident commandsystem(ICS).

• Strong anddemonstratedaptitude for organizational/project management with excellent customer relations skills.

• Proficient inMS Office suiteand computer literacy.

• Ability to prioritize tasks and work under deadlines.

• Good communicationskills both verbal and written.

• Good drivingrecord personal vehicle available for useand validdrivers license.

PHYSICAL/MENTAL ABILITIES AND PROCESSES

• Substantial ability to learn new skills terminology business processes and apply them to the business of facility management.

• Ability to work in a team environment and collaborate effectively; understand human behavior characteristics and manage client expectations.

• Substantial problem solving conceptualization and creativity to evaluate anddeterminebestresolution to a wide variety of facility/client issues where both standard and non-standard principles and guidelines may exist.

• Substantial decision-making skills related to business processes and prioritization of work.

• Substantial flexibility to work in a changing environment.

• Substantial skillsto work independently analyze problems providesolutionsand implement plans.

• Ability to work extended hours to resolve facility issues.

• Ability to workoff-hoursand weekends toaccomplishproject priorities.

• Ability to respond 24/7 to emergency and non-emergency events at facilities.

• Ability tolift upto 70 lbs.

• Ability to use ladders to accessrooftoplocations.

• Mechanically inclinedindividualwill be.

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