Fish Division Executive Secretary

Cheyenne, WY - USA

Hourly Salary: $ 22 - 25

Posted on: 18 hours ago

Vacancies: 1 Vacancy

Job Summary

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

This position provides comprehensive administrative support to the Chief and Deputy Chief of Fisheries assisting with daily division operations by preparing formatting and distributing correspondence reports and other information to appropriate personnel. Duties include authorizing permits processing applications and maintaining databases for fish stocking private commercial fish hatcheries fishing contests fishing preserves and landowner lakes as well as managing the live baitfish dealer reporting database. The role requires providing and receiving information that involves judgment discretion and knowledge of agency policies procedures and practices. Responsibilities also include coordinating logistics for staff travel and various meetings compiling and editing special reports and the monthly Division summary and providing administrative support for the Commercially Guided Fishing Program and its Advisory Board. Customer service duties include greeting visitors answering phones and responding to email inquiries. Additional responsibilities involve distributing purchasing documents and grant agreements for approval and issue resolution coding documents for administrative and office purchases and performing limited budget management functions. Overall this position ensures the efficient and accurate execution of administrative permitting communication and support functions within the Fisheries Division.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

Comprehensive health dental and vision insurance
Paid vacation sick leave FMLA and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options
Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

Click here for detailed information or you can watch this short video to learn about our benefit package!

Human Resource Contact:Dezzaree Schott /

ESSENTIAL FUNCTIONS:The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

Develops and maintains an understanding of Wyoming statutes and Department regulations pertaining to fish and fishing.
Applies knowledge of statutes and regulations and professional discretion to review and process applications for private hatcheries private fish stocking live baitfish dealers fishing contests fishing preserves and landowner lakes and ponds.
Develops/implements corrective action plans for the resolution of problematic issues and provides general guidance on how to avoid or deal with similar situations in the future.
Maintains databases for fish stocking commercial hatcheries fishing contests live baitfish dealer reporting fishing preserves and landowner lakes.
Performs executive-level administrative and support duties.
Assists with interagency meetings regulations and policy interpretations.
Plans coordinates and facilitates meetings.
Maintains well-organized applications files records and databases.
Requests and receives bid quotes researching and resolving issues with vendors.
Administer the Division four fishing challenge programs.
Manages schedules and timelines for managers.
Management and oversight of all office equipment and supplies.
Responsible for processing maintenance and quality control of records and documents.
Performs program and/or fiscal duties.

Qualifications

PREFERENCES:

Preference will be given to those with excellent skills with computers and computer software including Microsoft Word Google Docs and data entry and reporting using internal data systems.

KNOWLEDGE:

Knowledge in applicable computer applications.
Knowledge of records processing and maintenance procedures and systems.
Knowledge in the preparation of complicated documents.
Knowledge and understanding of the agency and each respective division/program.
Knowledge of investigating alleged non-compliance.
Knowledge of project management.
Skills in interpersonal relations oral and written communication and customer service.
Knowledge of basic concepts principles and practices of the Wyoming government accounting system.
Fiscal control budget preparation and verification of documents.

MINIMUM QUALIFICATIONS:

Education:

Associates Degree (typically in Business)

Experience:
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I

OR

Education & Experience Substitution:
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I

Certificates Licenses Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
Special physical demands are not required to perform the work.

NOTES:

FLSA: Non-Exempt
Successful applicants for employment must pass a background check prior to the appointment.
Some light travel is required.

Supplemental Information

Click here to view the State of Wyoming Classification and Pay Structure.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.

Description and FunctionsOpen Until FilledGENERAL DESCRIPTION:This position provides comprehensive administrative support to the Chief and Deputy Chief of Fisheries assisting with daily division operations by preparing formatting and distributing correspondence reports and other information to appro...