MCNC Programme Administrator

Salary:27319.00 - 28031.00 per annum

Newcastle University is a great place to work with excellent benefits. We have a generous holiday package; plus the opportunity to buy more great pension schemes and a number of health and wellbeing initiatives to support you.

Closing Date: 17 December 2025

The Role

This is an exciting opportunity for a highly motivated administrator to join the Multiple Long-Term Condtions Cross-NIHR Collaboration (MLTC CNC) Co-Chaired by Professor Avan Aihie Sayer Director of the NIHR Newcastle Biomedical Research Centre and William Leech Professor of Geriatric Medicine.

Funded by the National Institute for Health and Social Care Research (NIHR) the Cross NIHR Collaboration (CNC) is a new unique initiative designed to make it easier for researchers to look at MLTC and ultimately improve the lives of people living with MLTC.

Hosted by Newcastle University and delivered in partnership with Leicester University the MLTC CNC aims to bring together the NIHRs translational applied and policy research infrastructure to identify common research priorities and work together to tackle key questions in MLTC research. The term multiple long-term conditions (MLTC) refers to the co-existence of two or more chronic conditions (physical or mental) in a person. There are an estimated 14 million people in England living with MLTC and it is a significant challenge for health and care services.

You will work with and under the direction of the Collaborations Programme Manager to support the effective delivery of MLTC CNC programme activity and the activity of its workstreams. You will provide administrative support for a diverse range of activities such as organising internal and external meetings booking travel and processing expenses and collating information for the preparation of reports. You will work closely with the central MLTC CNC team and a range of researchers both in Newcastle and across the other collaborating centres.

You will also be a member of the AGE Research Group led by Prof Avan Aihie Sayer and Professor Rachel Cooper and will work to support the activity of the wider group as required.

The post is available full-time or part-time fixed-term basis until November 2027 please state your desired working arrangements in your application.

For informal enquiries regarding the role please contact Eleanor Lockhart

Information about the MLTC CNC: about the AGE Research Group Accountabilities

• Support the Collaborations Programme Manager and members of the MLTC CNC Core team based in Newcastle in the delivery of administrative activity across the MLTC CNC
• Provide administrative support to the MTLC CNC and AGE Research Group as required including (but not exclusively) in relation to travel arrangements (which may be complex regional national and international) booking accommodation conducting initial investigations/research or drafting correspondence as required. Correspondence may be complex reports letters proposals and presentations
• Develop implement and maintain effective office procedures and systems to ensure that support is efficient timely and accurate and meets time and budget targets.
• Responsible for coordinating and supporting meetings selection panels committees sub-committees or working groups including arranging meetings and room bookings coordinating papers drafting agendas; taking minutes; maintaining and proactively managing the actions. These events may be delivered on-line or in person
• Support the organisation of relevant seminars public engagement events and talks related to the MLTC CNC and AGE Research Group and attend meetings and internal/external events on behalf of the MLTC CNC as appropriate
• Support the purchasing requirements of both the MTLC CNC and the AGE Research Group. To ensure that the receipt of goods and/or services is confirmed and assist in the resolution of invoice coding or expenses queries to provide an efficient service to colleagues in the office and assist the office in adhering to the Universitys Procurement Regulations
• Manage records such as publications funding awards and impact that will contribute to the NIHR annual reporting requirements to include taking responsibility for maintaining database(s) of information; gathering data from multiple sources extracting reports on data as required and ensuring the integrity of data entered/recorded
• Establish and maintain good working relationships with members of the MTLC CNC and AGE Research Group teams in Newcastle and across centres to maximise communication
• Support communications plans including co-ordination of material for promotion on the websites and via social media
• Support the process for payments and renumeration for public contributors working across MLTC CNC workstreams in line with the most recent regional guidance
• Undertake other similar duties and responsibilities as required by your line manager

The Person (Essential)

Knowledge Skills and Experience

• Excellent IT skills including competent use of Microsoft Office software and aptitude for development in and use of core software and data systems
• Excellent interpersonal and communication skills and ability to communicate with staff at all levels
• High levels of literacy and numeracy with excellent attention to detail
• Experience of managing confidential and/or sensitive information with tact and discretion and a working knowledge of GDPR
• Experience of basic finance and purchasing processes
• Experience of providing effective administrative support to teams such as booking travel taking minutes and arranging meetings
• Experience of prioritising workload and handling conflicting priorities
• Experience of working in a diverse team and with senior managers

Attributes and Behaviour

• Excellent interpersonal skills
• Flexible approach to working
• Organisation skills
• People orientated is approachable and willing to help others and share workloads
• Sees other areas and people as customers and follows through on enquiries and requests
• Has a positive can do attitude towards continuous process improvement
• Works in partnership with others and has excellent communication interpersonal and collaboration skills
• Demonstrates resilience to the demands of the role and pace of change
• Promotes a culture of mutual respect
• Able to work well both autonomously and as part of a team

Qualifications

• Grades A-C in English Language and Mathematics GCSE (or equivalent) or vocational qualifications plus work experience in a relevant role; or substantial relevant work experience in the unit or a comparable setting

Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary we aim to provide a welcoming place of safety for all offering opportunities to people fleeing violence and persecution.

We are committed to being a fully inclusive university which actively recruits supports and retains colleagues from all sectors of society. We value diversity as well as celebrate support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.

At Newcastle University we hold a GoldAthena Swan award in recognition of our good employment practices for the advancement of gender equality. We also hold a Race Equality CharterBronze award in recognition of our work towards tackling race inequality in higher education REC. We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.

In addition we are a member of the Euraxess initiative supporting researchers in Europe.

Requisition ID: 28854