Coordinator, Conferences

Association Of National Advertisers

Job Location:

New York City, NY - USA

Monthly Salary: $ 50000 - 55000

Posted on: 9 days ago

Vacancies: 1 Vacancy

Job Summary

About the ANA
TheANAs (Association of National Advertisers)mission is to drive growth for marketing professionals brands and businesses the industry and humanity. Founded in 1910 the ANA provides leadership that advances marketing excellence and shapes the future of the industry. Our membership includes more than 20000 brands and 50000 industry professionals that collectively invest $400 billion in marketing and advertising annually. It consists of U.S. and international companies including client-side marketers nonprofits universities and marketing solutions providers which include ad agencies marketing data science and technology suppliers law firms consultants and vendors. We are obsessed with delighting our members through superior products and services and an unwavering commitment to helping them become more effective marketers build stronger brands develop a more productive industry and benefit humanity through bold leadership and innovation programs.

Location
New York City

Responsibilities
The ANA is seeking a high energy go-getter to play a pivotal role in planning incredible industry conferences and events. The Coordinator Conferences will assist the Conference Logistics team with a wide variety of meeting planning tasks for approximately 60 conferences annually:

Fully manage 6-10 one-day events per year (in-person or virtual) including but not limited to planning logistics onsite execution catering speaker and AV management.
Manage all aspects of registration including data entry customer service and on-site registration set up and management.
Serve as the primary point of contact for attendee questions delivering timely accurate and friendly support to ensure a seamless and positive conference experience.
Work with speakers to obtain bios photos presentation materials etc.
Compile and manage shipments of materials for events.
Manage and update conference website information.
Work with team to analyze information for each event including registration data and survey feedback.
Assist team members with miscellaneous event tasks
Be able to travel to various event venues to assist team with meeting set-up registration logistics and post-meeting wrap up duties (out-of-town travel to various US cities 15-25 times per year).

Qualifications

Bachelors degree from an accredited institution plus 1 year or internship or work experience in an event planning role.
A strong desire to learn the ropes of event planning and willingness to learn the basics of and work within various technology platforms (including Zoom ShoFlo conferencesio Slido SurveyMonkey GRIP CMS and a proprietary customer database)
Very strong excel skills and the ability to analyze and report on data.
Meticulous with details and stellar follow-up skills.
Excellent written and verbal communication skills.
Strong time management skills and ability to multitask between shared email responsibilities and personal job duties.

Attributes/Skills:

Be high-energy go-getter make-it-happen get er done
Believe in people and our shared humanity
Be kind candid and constructive in your communication
Be committed bringing perseverance and grit
Have a positive outlook uplifting and playful
LOVE checking strategic items off the list
Choose progress over perfectionism
Have a strong sense of urgency in regard to completing tasks.

Salary and Total Rewards Package
Starting pay range: $50000 to $55000 based on relevant experience and qualifications.

Comprehensivehealth and wellness benefits 401k with company match flexible scheduling generous paid time off program casual dress code incentives and rewards.

To Apply
If your skills experience and enthusiasm align with the requirements and responsibilities of this position please forward your resume with a thoughtful cover letter and salary requirements toemailprotected.Note: only applicants who include salary requirements will be considered.

Required Experience:

Junior IC

About the ANATheANAs (Association of National Advertisers)mission is to drive growth for marketing professionals brands and businesses the industry and humanity. Founded in 1910 the ANA provides leadership that advances marketing excellence and shapes the future of the industry. Our membership inclu...

Fully manage 6-10 one-day events per year (in-person or virtual) including but not limited to planning logistics onsite execution catering speaker and AV management.
Manage all aspects of registration including data entry customer service and on-site registration set up and management.
Serve as the primary point of contact for attendee questions delivering timely accurate and friendly support to ensure a seamless and positive conference experience.
Work with speakers to obtain bios photos presentation materials etc.
Compile and manage shipments of materials for events.
Manage and update conference website information.
Work with team to analyze information for each event including registration data and survey feedback.
Assist team members with miscellaneous event tasks
Be able to travel to various event venues to assist team with meeting set-up registration logistics and post-meeting wrap up duties (out-of-town travel to various US cities 15-25 times per year).

Qualifications

Bachelors degree from an accredited institution plus 1 year or internship or work experience in an event planning role.
A strong desire to learn the ropes of event planning and willingness to learn the basics of and work within various technology platforms (including Zoom ShoFlo conferencesio Slido SurveyMonkey GRIP CMS and a proprietary customer database)
Very strong excel skills and the ability to analyze and report on data.
Meticulous with details and stellar follow-up skills.
Excellent written and verbal communication skills.
Strong time management skills and ability to multitask between shared email responsibilities and personal job duties.