Senior Administrative Assistant, Global Clinical Trial Operations

Copenhagen - Denmark

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Job Description

Join a research-driven biopharmaceutical leader at the forefront of research to deliver innovative health solutions that advance the prevention and treatment of human and animal health. Our Global Clinical Trial Operations team drives the execution of clinical trials that shape the future of medicine.

As a Senior Administrative Assistant in Global Clinical Trial Operations (GCTO) you will provide high-level administrative and operational support to the Executive Director for Clinical research (CRD) and leadership team across a cluster of countries. This role ensures smooth coordination of country and cluster operations activities compliance with global and local standards and efficient communication across internal and external stakeholders.

Why this role matters:

Your work will power critical clinical operations tasks across multiple countries. You will be responsible for streamlining communication coordinating complex schedules and ensuring compliance to support our teams in clinical trial execution.. If you thrive in a fast-paced global environment and love turning complexity into clarity this role offers meaningful impact visibility and room to grow.

Please apply before 15th December.

What you will do:

Be the CRDs trusted organizer:
- Own calendar management with precision prepare materials and ensure readiness for internal and external meetings.
- Organize travel and accommodations handling travel expenses and logistics
Safeguard and streamline critical administrative tasks:
- Handle confidential documents with discretion including contracts personnel records and clinical trial-related documents.
- Support CRD in tracking cluster-level clinical operations deliverables and deadlinees.
Elevate communication and collaboration:
- Draft and refine correspondence presentations and reports for the GCTO cluster leadership.
- Serve as a key point of contact for internal teams and external stakeholders ensuring timely clear communication.
Keep our systems and budgets on track:
- Maintain accurate records across Workday SAP and GCTO dashboards.
- Support budget monitoring and vendor invoicing in partnership with leadership colleagues helping ensure fiscal discipline.
Orchestrate high-impact meetings:
- Plan coordinate and execute leadership meetings operational reviews and country-level governance meetings.
- Manage logistics agendas briefing materials and follow-up actions to drive outcomes.

What youll bring:

Required

Bachelors degree in Business Administration Life Sciences or a related field.
Proven administrative experience supporting senior leaders in a multinational or clinical research environment.
Strong proficiency in MS Office (Excel PowerPoint Outlook) Teams SharePoint and comfort with AI-based productivity tools.
Impeccable integrity and discretion handling sensitive information.
Exceptional organization time management and attention to detail.
Excellent written and verbal communication in English.
Ability to prioritize and manage multiple deadlines in a dynamic fast-paced setting.
Proactive solutions-oriented mindset

Preferred

Advanced diploma or certification in administrative management or project coordination.
Familiarity with clinical trial operations GCP standards and regulatory processes.
Experience with enterprise systems (Workday SAP Veeva Vault).
Cultural awareness and ability to work effectively across diverse geographies.

Ready to support and drive clinical research moving forward If this has sparked your interest we are very happy to hear from you.

Required Skills:

Communication Document Management Event Planning File Management Microsoft Office Office Applications Process Improvements Project Management Scheduling Team Coordination Travel Scheduling Vendor Management

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully
Merck & Co. Inc. Rahway NJ USA also known as Merck Sharp & Dohme LLC Rahway NJ USA does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place introductions are position specific. Please no phone calls or emails.

Employee Status:

Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Hybrid

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

12/15/2025

*A job posting is effective until 11:59:59PM on the day BEFOREthe listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Required Experience:

Senior IC

Job DescriptionJoin a research-driven biopharmaceutical leader at the forefront of research to deliver innovative health solutions that advance the prevention and treatment of human and animal health. Our Global Clinical Trial Operations team drives the execution of clinical trials that shape the fu...