Personal Assistant to Principal King George V School
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Job Location:
Monthly Salary:
Posted on:
23 hours ago
Vacancies:
1 Vacancy
Job Summary
King George V School is anoutstanding and innovative International Secondary School is based in Ho Man Tin with approximately 1950 students and teaches the MYP IGCSE BTEC and IB curriculum in English.
Responsibilities
Personal Assistant / School Secretary Duties
- Acts as a communications conduit for the Principal and represents the School as an initial host for visitors.
- Provides administrative support to the Principal (e.g. diary management correspondence filing travel arrangements etc).
- Custodian of the School Policies / Procedures keep them updated and accessible
- Acts as the senior School Administrator and ensure coherence of administrative standards and practice across the School.
- Ensures all documents are prepared with accuracy in a timely manner in the appropriate ESF style and format.
- Answers telephone and electronic communications distributes messages handles enquiries and conducts follow-up action for the Principal and theaddress.
- Arranges schedules and attends School Council and Committee Meetings; informs members of the agenda provides process advice and prepares the minutes (Council Premises and Staffing).
- Prepares venues and arranges refreshments and catering for meetings.
- Ensures all essential School management documents are prepared in an accurate and timely manner.
- Deal with EDB and ESF information requests such as handling the Student Travel Subsidy Scheme of Student Finance Office.
Human Resources Duties:
- Liaise with ESF to ensure practice is aligned and EDB / HK legislation is complied with
- To work closely with line managers to oversee staff attendance and highlight any issues to the Principal
- Prepare job adverts arrange interviews and administer the recruitment of Teaching Staff
- Assist with the visa renewal / application process
- Arrange new staff on-boarding & provide orientation
- Administer internal staffing matters including appointments interviews staff contract renewal promotions etc
- Administer CPD; in-house ESF and overseas including contracts and service provider admin.
- Manage the Performance Management and Professional Reflections for Development process for teaching staff
- MaintainHRinformationsuchas staffpersonaldata and leave records
- HelpemployeesregardingeAccesspayroll andotherHRrelatedenquiries.
- Assist the Principal to do short-term HR management & long-term HR strategic planning for teaching staff.
Requirements
- Impeccable integrity diplomatic skills and the discipline to maintain confidentiality
- Excellent interpersonal & communication skills
- Good command of both spoken and written English; spoken Cantonese is an advantage
- Proficiency in Google and Microsoft Office
- Experience in human resources / administration / admissions is an advantage
Only application through our recruitment website will be considered.
Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.
Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.
By applying for this position your application may be considered for other opportunities (senior-level roles head of department etc.) within ESF.
ESF is an Equal Opportunities Employer
The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age race colour gender marital status sexual orientation gender identity pregnancy national origin religion veteran status physical or mental disability genetic information creed citizenship or any other status protected by local laws or regulations.
Personal data provided by job applicants will be used strictly in accordance with the ESFs Personal Data Policy a copy of which will be provided upon request.
ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices with all appointments contingent upon an interview identity verification criminal background checks (including ICPC SCRC and other international background checks as appropriate) assessment of social media presence and positive references.
In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines ESF may perform online checks for all shortlisted candidates prior to the interview.
Required Experience:
IC
Key Skills
- Early Childhood Education
- Infant Care
- Classroom Experience
- Lesson Planning
- Preschool Experience
- Special Education
- Teaching
- Administrative Experience
- Child Protective Services
- Childhood Development
- Experience with Children
- Toddler Care
About Company
The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring ... View more
