Executive Assistant, AML Risk

Requisition ID: 242275

Join a purpose driven winning team committed to results in an inclusive and high-performing culture.

Purpose

Contributes to the overall success of the department by ensuring specific individual goals plans initiatives are executed / delivered in support of the teams business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations internal policies and procedures.

Is this role right for you In this role you will:

• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships systems and knowledge.
• Provide high level administrative support for one or more executives requiring discretion confidentiality a good understanding of technical and business vocabulary and a detailed knowledge of the organizations operations procedures and people.
• Gather compile verify and analyze information for the executives use in documents such as memos letters reports speeches presentations and news releases.
• Perform tasks using independent judgment and discretion; e.g preparing documents and presentation materials; screening and responding to incoming correspondence inquiries and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
• Monitor review and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis. Act as the primarily liaison and coordinator for department initiatives.
• Acting on email in-person or online requests received in the senior officers absence or seek guidance as required.
• Booking and coordinate meetings townhalls and other events by preparing agenda items presentations coordinating logistics and venue setup for the events.
• Understand how the Banks risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursues effective and efficient operations of his/her respective areas while ensuring the adequacy adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk regulatory compliance risk AML/ATF risk and conduct risk including but not limited to responsibilities under the Operational Risk Management Framework Regulatory Compliance Risk Management Framework AML/ATF Global Handbook and the Guidelines for Business Conduct.
• Foster positive work environment by promoting participating and supporting team engagement events online and in the campus.
• The employee is regularly entrusted with confidential information while supporting their assigned Executive(s). This information must not be shared or disclosed without explicit permission from the Executive(s). Any breach of this confidentiality clause should be reported immediately and may result in disciplinary action according to the Scotiabank Code of Conduct.
• Monitor review and approve standard expenditures within established budgets.
• Interactions with senior levels of management.
• Deals with information that is of a sensitive and confidential nature

Do you have the skills that will enable you to succeed in this role Wed love to work with you if you have:

• College or University education
• 3 years of experience as an Executive Assistant
• Good knowledge of MS Office applications such as Word Excel PowerPoint
• Sound knowledge of business/bank terminology and departmental procedures
• High level of discretion required when dealing with confidential matters

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: for every future we help our customers their families and their communities achieve success through a broad range of advice products and services including personal and commercial banking wealth management and private banking corporate and investment banking and capital markets.

At Scotiabank we value the unique skills and experiences each individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including but not limited to an accessible interview site alternate format documents ASL Interpreter or Assistive Technology) during the recruitment and selection process please let our Recruitment team know. If you require technical assistance please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however only those candidates who are selected for an interview will be contacted.