Senior Administrative Assistant
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Job Location:
Monthly Salary:
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
We are seeking an experienced Senior Administrative Assistant to support our accident reconstruction and forensic consulting team. This role is ideal for a confident administrative professional who thrives in a fastpaced detailoriented environment and has experience supporting technical consultants involved in litigation matters.
In addition to providing highlevel administrative support this role will have oversight of one other administrative team member offering daytoday guidance workflow coordination and support coverage as needed.
Reason for vacancy: Position to replace an upcoming vacancy.
Key Responsibilities:
- Senior Administrative & Operational Support
- Provide seniorlevel administrative support to accident reconstructionists and engineers
- Manage calendars meetings travel arrangements and court / examination dates
- Prepare edit format and proofread correspondence expert reports CVs and invoices
- Coordinate file intake job openings conflict checks and file maintenance
- Team Coordination & Oversight
- Provide daily direction and support to one Administrative Assistant
- Assist with task prioritization workload balancing and coverage planning
- Serve as a point of escalation for administrative questions or issues
- Support onboarding and training of administrative staff as required
- Litigation & Client Coordination
- Liaise with law firms insurance carriers and external vendors
- Maintain strict confidentiality of sensitive legal and medical information
- Track deadlines limitations and deliverables across multiple active files
- Document & Data Management
- Organize electronic files exhibits photos drawings and technical documentation
- Maintain accurate records in case management time tracking and billing systems
- Assist with document production secure file sharing and disclosure compliance
- Billing & Reporting Support
- Support monthly invoicing expense tracking and WIP reports
- Assist Operations with internal reporting and process improvements
Qualifications :
Required:
- 5 years of experience as a Senior Administrative Assistant or Legal/Technical Administrator
- Previous experience in accident reconstruction forensic engineering legal services insurance or consulting strongly preferred
- Experience providing guidance or oversight to junior administrative staff
- Strong understanding of litigation processes legal terminology and document control
- Advanced proficiency in Microsoft Office (Word Outlook Excel)
Preferred:
- Experience supporting engineers or expert witnesses
- Familiarity with time entry and billing systems
- Strong proofreading and technical document formatting skills
Key Competencies:
- Professional confident communicator
- Highly organized with strong attention to detail
- Comfortable balancing handson work with light team leadership
- Discreet dependable and deadlinedriven
- Collaborative and solutionsoriented
Additional Information :
Some of the Benefits We Have Include
J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our teams needs.
- Our flexible work environment allows employees to work remotely when needed
- Medical Dental and Vision Insurance
A reasonable estimate of the salary range for this role is $62000 - $70000 CAD. Any offered salary range is based on a wide array of factors including but not limited to skillset experience training location scope of role management responsibility etc.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.
By submitting your application you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection processing use and storage of your personal information as required and described therein. California residents can click here to learn more about the personal information we collect and here to learn about additional privacy rights that may be available.
Please explore what were all about at .
EEO and Job Accommodations
We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!
J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected Veteran status age or any other characteristic protected by law.
If you are an individual with a disability and would like to request for a reasonable accommodation please email and include Applicant Accommodation within the subject line with your request and contact information.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
About Company
J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attentio ... View more
