Executive Assistant
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Job Location:
Irvine, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Location: Irvine CA On-site 5 days/week
Why You Should Join
At Advanced Sterilization Products (ASP) we believe administrative professionals are strategic partners who drive efficiency foster collaboration and help leaders stay focused on what matters most. As an Administrative Assistant youll be at the heart of our operationssupporting senior executives coordinating cross-functional projects and contributing to a culture of excellence and innovation.
What Youll Do
In this high-impact role youll provide executive-level administrative support to three L1 leaders across Research & Development (R&D) Regulatory Affairs & Quality Assurance (RAQA) and Operations (OPS). Youll work closely with other Executive Assistants and departments across the business bringing a proactive solutions-oriented mindset to help leaders stay focused on business priorities while ensuring their time and resources are managed effectively.
Key Responsibilities:
- Manage complex calendars appointments and priorities using Outlook to ensure leaders days are organized and productive
- Serve as a gatekeeper for schedules and information maintaining professionalism and discretion
- Build strong relationships across departments to understand business priorities and support cross-functional collaboration
- Leverage technology and AI tools to streamline workflows and enhance decision-making
- Participate in monthly business meetings and contribute to action planning and follow-through
- Create and maintain standard work processes for leaders and their teams
- Coordinate logistics for meetings events and conference calls including room bookings catering and materials
- Prepare leaders for meetings by organizing agendas background materials and briefing documents
- Support post-meeting follow-up including tracking commitments and coordinating additional support
- Develop presentations spreadsheets and documents using PowerPoint Excel and other tools
- Review and manage sensitive documents with a high level of discretion and compliance awareness
- Arrange domestic and international travel including visa coordination and compliance documentation
- Prepare and reconcile expense reports accurately and on time
- Partner with other Executive Assistants and leadership teams to ensure seamless support across the organization
What You Bring
Must-Have Qualifications:
- Bachelors degree
- 3 years of experience in administrative roles including support for senior executives
- Strong organizational and time management skills
- High attention to detail and discretion
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Outlook Excel Word PowerPoint Teams SharePoint)
Preferred Qualifications:
- Experience in project coordination or management
- Familiarity with AI-powered productivity tools and automation platforms
- Ability to work in a fast-paced environment and adapt to changing priorities
- Business curiosity and ability to connect administrative work to strategic goals
- Collaborative mindset and willingness to take on tasks beyond the core role
- Interest in the healthcare industry and a passion for supporting impactful work
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Fortive Corporation Overview Fortive’s essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product d ... View more
