Board Assistant & Junior Talent Acquisition Specialist

Were looking for someone to join our team in Warsaw as an Board Assistant & Junior Talent Acquisition Specialist supporting the Eastern Europe Region. This role combines two key areas: providing high-quality assistance to the Regional Managing Director and Regional Board and strengthening our HR recruitment operations by sourcing and managing the early stages of the hiring process. If you are well-organized proactive and eager to contribute to a dynamic regional team we would be happy to hear from you.

Responsibilities:

Management Board Assistance

• Provide day-to-day administrative and organizational support to the Regional Managing Director (RMD)
• Manage calendars schedule meetings coordinate agendas and organize travel.
• Support preparation of Regional Board meetings leadership sessions and key events.
• Prepare presentations meeting materials and follow-up notes.
• Maintain smooth communication between the RMD internal stakeholders and external partners.

Meeting & Information Management

• Organize workshops offsites leadership meetings and business reviews.
• Prepare meeting minutes track follow-up actions and monitor deadlines.

Recruitment & Talent Acquisition

• Prepare job descriptions and job advertisements together with hiring managers.
• Publish and manage job postings (SmartRecruiters LinkedIn external portals).
• Act as SmartRecruiters Administrator for the region.
• Conduct proactive candidate sourcing (LinkedIn Recruiter and other platforms).
• Recommend sourcing strategies tailored to each role.
• Conduct first interviews and screening calls.
• Coordinate recruitment steps to ensure a seamless candidate experience.
• Prepare recruitment reports and updates.

Employee Engagement

• Organize Employee engagement events.  
• Support for company-wide campaigns and cultural initiatives.

Qualifications :

Education & Experience

• Bachelors degree in Business Administration HR Management or a related field
• Minimum 23 years of experience in HR support recruitment executive assistance or a coordination/office management role.
• Proven experience managing multiple stakeholders and supporting leaders or cross-functional teams.
• Hands-on experience with recruitment processes sourcing tools and ATS systems.

Skills & Competencies

• Ability to manage multiple priorities deadlines and requests in a dynamic fast-paced environment.
• Excellent organizational and coordination skills.
• Strong communication skills and the ability to build trusted relationships across teams and functions.
• Proficiency in MS Office (Excel PowerPoint).
• Understanding of recruitment processes and candidate experience best practices.
• Knowledge of LinkedIn Recruiter is a strong asset.
• Ability to quickly learn new systems/tools.
• Self-driven reliable and capable of working independently while maintaining high service standards.
• Fluency in English and Polish (written and spoken)

Additional Information :

What we offer

• Competitive salary tailored to your experience along with an annual performance-based bonus.
• Hybrid work model with 2 remote days each week.
• The chance to be part of a dynamic diverse international team where your ideas and contributions truly matter.
• A collaborative and inclusive work environment built on trust and empowerment offering opportunities for continuous learning professional growth and career development.

The protection of our candidates personal data is a commitment of Somfy Group. We therefore ask any candidate to submit their application to us exclusively via our secure system and not by email or postal.

Remote Work :

No

Employment Type :

Full-time