Administration & Workplace Specialist

Our Administration team is looking for an Administration & Workplace Specialist whos ready to take ownership of how our offices function and feel. We manage our Warsaw HQ and coworking spaces in Kraków and Wrocław. Our goal To create an office environment that supports focus comfort and collaborationwhile also making everyday things just work smoothly. From coffee machines and canteens to office design and renovation projects were here to make sure everyone has what they need to do their best work.
Love the idea of blending practical logistics with creative workspace design You might be exactly who were looking for.

Daily Responsibilities

• Handling day-to-day office operations to ensure a smooth and efficient work environment.
• Managing office supplies and equipment including furniture stationery and kitchen supplies.
• Coordinating with external vendors (cleaning services catering technical support).
• Supervising office maintenance renovations and reorganization projects.
• Supporting office space logistics including seating plans and office moves.
• Sourcing offers and negotiating terms with suppliers to ensure cost-effective services.
• Supporting contracts and ensuring proper documentation.
• Processing administrative invoices and reconciling company credit card expenses.
• Implementing and maintaining internal office procedures.
• Supporting internal communication.
• Helping organize internal and external meetings and company events.
• Supporting office space arrangements and minor renovation or reorganization projects.
• Supporting operations in Kraków and Wrocław working areas including vendor coordination.

Qualifications :

• Minimum 2 years of experience in office administration or workplace operations
• Strong organizational and multitasking skills with high attention to detail
• Proactive solution-oriented approach to daily office challenges
• Solid knowledge of MS Office
• Experience with Jira or similar ticketing/workflow systems is a plus
• Strong communication skills and a collaborative respectful approach
• English proficiency at B2 level or higher required; Polish proficiency preferred
• This role is primarily on-site in Warsaw; flexibility can be discussed based on individual needs

Nice to Have

• Familiarity with Jira or similar tools
• Experience supporting multi-location offices

Additional Information :

Working mode

• Office-First setup (working mainly from our Warsaw office).

Relocation Support

• Relocation package flight ticket company apartment for your first month relocating your pet and family shipping your belongings. Its all covered.
• Relocation assistance processing your legalization operations for you and  tax settlements all you need to feel right at home is taken care of.
• Polish lessons for foreign employees and for your spouse or partner too.
• Paid Leave from 20 to 26 days of holiday per year and paid sick leave.

Health & Well-Being

• Private medical healthcare a selection of medical plans with dental care and unlimited rehabilitation to choose from which are also accessible for your partner and relatives.
• Life insurance comprehensive pension and insurance plans to protect you and your loved ones.
• Annual screenings for cancer prevention covered by the company.
• Psychological and psychiatrist care free mental health support and various well-being initiatives.
• Sports card gain access to a wide number of sporting and fitness facilities across the city.
• Menstrual leave employees who menstruate can take one extra day off when experiencing period pain.
• RED Parents Network support for working parents including childcare benefits and family-friendly events.
• RED Summer Camp for Kids a fun summer program for children aged 512 majoritively paid by the company.

Perks & Professional Growth

• A welcome pack filled with goodies to help you feel right at home once you join the team.
• Trainings lectures and courses workshops and trainings for each employee knowledge-sharing initiatives online tutorials and e-learning classes are all available. Theres always something to learn!
• REDs have access to the cafeteria platform through which they can receive subscription benefits additional medical packages or vouchers and codes to shops cinemas and public transport reimbursement.
• Gifts for newborn rebels and regular chances to nab some cool swag!

Social Activities & Life in the Office

• Dog-friendly office dog owner Bring your pooch with you and look after them while working! Theres always a furry friend or two to meet at the studio.
• Social events we host regular gatherings at the studio where we can all unwind play games and just have some fun together.
• Healthy selections canteens.
• Truly international working environment a chance to meet and work with a diverse selection of people from all around the world.
• Sustainability is an ongoing commitment for us and our campus has electric car charging points green zones and much more. Read all about it on our Beyond the Game Blog.
• A designated space for your bicycle as well as bicycle repair equipment and showers available whenever you need them.
• An onsite well-equipped gym with a climbing wall daily Gym Assistant support and yoga and boxing classes.
• No dress-code we like to keep it casual.

If youve observed any irregularities (i.e. legal or ethical violations) in our recruitment process please click here to report them anonymously.

#LIOffice

Remote Work :

No

Employment Type :

Full-time