Executive Operations Manager

Our client a rapidly growing AI startup is seeking an Executive Operations Manager (Executive Assistant) to support its founders and ensure the business operates with precision and efficiency. This role is ideal for someone who is highly organized proactive detail-obsessed and energized by fast-paced high-accountability addition to executive support this person will help build foundational operational systems for office management onboarding events and vendor coordination opportunity to grow into broader People Operations or BizOps responsibilities.

What Youll Do

• Serve as a strategic partner to the founders managing calendars inboxes scheduling prioritization and external communications.
• Oversee office operations including building out a new workspace coordinating vendors and managing budgets.
• Plan and manage meetings travel off-sites and internal/external events.
• Track deliverables deadlines and cross-functional initiatives to ensure execution and follow-through.
• Support onboarding internal communications and company culture-building initiatives.
• Take on additional operations HR or administrative projects with a no task too small mindset.

What Were Looking For

• 5 years supporting senior executives in fast-paced high-performance environments.
• Experience in professional services high-growth startups or founder-level support (MBB BigLaw PE/IB).
• Proven ability to manage complex schedules competing priorities confidential information and time-sensitive requests.
• Strong communication writing organization and stakeholder management skills.
• Demonstrated ownership comfortable taking initiative anticipating needs and solving problems independently.
• Experience planning events managing office logistics or owning operational projects.
• Tech-savvy and comfortable adopting productivity tools scheduling systems and workflow automation.

Salary & equity

No visa sponsorship

Flexible - this is a startup environment

Recruiting advice

Traits to prioritize

• 5 years EA experience at top-tier firms (McKinsey KKR law firms)
• Experience supporting founders or senior partners in fast-paced environments
• Strong written and verbal communication skills with attention to detail

Red flags to avoid

• Candidates who just want to meet the bar vs exceed expectations
• No experience with high-stakes fast-moving executive support

How to make a candidate stand out

• Previous startup founder support or office management experience
• Track record of taking on projects beyond the core EA role

Selling points

• $15M seed funding led by Nat Friedman Emergence & Terrain
• Proven founders with McKinsey Anthropic METR backgrounds
• Growth trajectory into HR finance bizops leadership roles
• Perfect timing to join as they scale with top AI companies