Executive Assistant to Director of Technology

Executive Assistant to Director of Technology

Location: Newark NJ (Onsite)
Schedule: Full Time MondayFriday 8:00 AM5:00 PM
Salary: $60000$90000

About the Role

We are seeking a highly organized proactive Executive Assistant to support the Director of Technology. This role is ideal for someone who takes ownership stays ahead of priorities and keeps a fast-moving executive organized and effective.

Youll play a key role in managing schedules tracking follow-ups organizing information and ensuring nothing falls through the cracks. This is a trusted position that requires independence discretion and strong judgment.

What Youll Do

Executive & Administrative Support

Manage and optimize the Directors calendar meetings and priorities
Attend meetings take clear notes and track action items
Maintain follow-up lists and ensure commitments are completed on time
Organize digital files documents and internal records

Operational Coordination

Act as the main administrative point of contact for the Director
Prepare materials and information ahead of meetings
Support departmental coordination and internal communication
Identify bottlenecks and help keep projects moving

Independent Problem Solving

Work independently with minimal supervision
Anticipate needs and handle tasks before being asked
Make decisions on routine matters and escalate when appropriate
Offer solutions and next steps when challenges come up

Communication

Draft emails messages and internal communications
Ensure timely responses and professional follow-through
Represent the Director with professionalism and discretion

What You Bring

Prior experience as an Executive Assistant Administrative Assistant or Project Coordinator
Strong note-taking documentation and organizational skills
Excellent time management and ability to juggle multiple priorities
Comfortable working independently in a fast-paced environment
Professional discreet and trustworthy
Strong written and verbal communication skills

Technical Skills

Proficient in Outlook Teams and Microsoft Office
Strong digital file organization skills
Able to learn internal systems quickly

Why This Role Matters

You are the person who keeps the Director focused prepared and operating at a high level. Your organization and follow-through directly impact the success of the Technology team.

Final Invitation to Apply

If youre organized proactive and enjoy supporting senior leadership in a fast-moving environment wed love to hear from you.

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IC