Executive Assistant 2 year secondment contract

Are you ready to be part of a transformative journey At GSK were on a mission to enhance our digital backbone with the deployment of SAP S/4 HANA through the ERP Evolution Programmean enterprise-wide initiative designed to shape the future of our global network.

Were looking for an exceptionalExecutive Assistantto support the ERP Programme Tech Delivery Head and leadership team in driving this transformation forward.

Location: This role is to be based at the Chiswick office in London.

Your Impact:

As an Executive Assistant youll play a pivotal role in ensuring the smooth operation of this high-profile programme. Youll provide executive administrative support and collaborate with the leadership team to facilitate the delivery of key objectives. From managing diaries and travel plans to organizing workshops maintaining team systems and fostering cross-functional relationships youll be central to the success of this initiative.

Key Responsibilities:

• Provide executive administrative support to the ERP Evolution Programme Tech Delivery Head and leadership team including diary management email handling meetings and travel coordination.
• Partner with the leadership team to develop and facilitate the execution of the teams objectives.
• Manage complex travel plans and budgets while liaising with internal and external stakeholders.
• Prioritise incoming requests proactively filtering redirecting or responding as necessary.
• Maintain shared server areas and prepare documents/presentations for key meetings.
• Organise team meetings events and workshops and support onboarding for new team members.
• Undertake ad hoc projects/reports and maintain filing systems.
• Collaborate with other EAs across GSK including at GLT level to ensure efficiency and remove duplication.
• Complete statutory and operational tasks (e.g. HR requirements staff records distribution lists organisation charts).

What Youll Bring:

Were looking for someone with:

• Proven experience supporting senior leaders (VP Level) and working with leadership teams.
• Recognised qualifications in business administration and software usage (e.g. MS Teams Office 365).
• Strong organisational and administrative skills with the ability to prioritize and meet tight deadlines while maintaining attention to detail.
• Excellent communication skills for engaging with global teams and external parties.
• A proactive mindset capable of multi-tasking without compromising quality.
• Discretion and sensitivity when handling confidential matters.

Why GSK
Uniting science technology and talent to get ahead of disease together.

GSK is a global biopharma company with a purpose to unite science technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade as a successful growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory immunology and inflammation; oncology; HIV; and infectious diseases to impact health at scale.

People and patients around the world count on the medicines and vaccines we make so were committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients accountable for impact and doing the right thing is the foundation for how together we deliver for patients shareholders and our people.

GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race color religion sex (including pregnancy gender identity and sexual orientation) parental status national origin age disability genetic information (including family medical history) military service or any basis prohibited under federal state or local law.

We believe in an agile working culture for all our roles. If flexibility is important to you we encourage you to explore with our hiring team what the opportunities are.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on or 0. The helpline is available from 8.30am to 12.00 noon Monday to Friday during bank holidays these times and days may vary.

Please note should your enquiry not relate to adjustments we will not be able to support you through these channels. However we have created a UK Recruitment FAQ guide. Click the link and scroll to the Careers Section where you will find answers to multiple questions we receive

Important notice to Employment businesses/ Agencies

GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSKs commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.

Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license GSK may be required to capture and report expenses GSK incurs on your behalf in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSKs compliance to all federal and state US Transparency requirements. For more information please visit the Centers for Medicare and Medicaid Services (CMS) website at Experience:

IC