Virtual Executive Assistant

Virtual Executive Assistant (US Hours)

Location: Remote (South Africa - must be able to work US business hours Central Time)
Compensation:

• South Africa: USD/month (The final offer is at the clients discretion and depends on the candidates interview result skills and experience.)

Industry: Multi-entity operations (ranch/agriculture meat production real estate property management)
Schedule: Full-time US business hours (Central Time) full alignment non-negotiable

About the Company
This organization is a multi-entity operation led by experienced entrepreneurs managing businesses across ranching meat production real estate holdings and other ventures. The Senior Virtual Executive Assistant will support the leadership team across their various companies ensuring operations communications and executive tasks are managed efficiently.

Role Overview
The Senior Virtual Executive Assistant will be the primary administrative partner to the leadership team supporting multiple ventures and business interests. You will manage calendars emails task systems and projects liaise with high-level executives and stakeholders and maintain workflow and SOPs. This is a highly autonomous role requiring someone experienced proactive and capable of working full-time US hours.

Key Responsibilities

• Serve as the primary digital assistant to the leadership team: triaging emails managing calendars across ventures coordinating meetings and travel.
  
• Support personal and professional commitments of the principals including board and investment activities.
  
• Provide basic digital and tech support for the leadership team and associates: document formatting troubleshooting data entry file management.
  
• Assist with general business operations across multiple ventures.
  
• Monitor task systems SOPs and recurring workflows; ensure deadlines are met and follow-ups executed.
  
• Maintain organized digital records and standardized workflows.
  
• Communicate proactively and clearly with principals and their teams anticipating needs and surfacing issues as necessary.
  
• Maintain professionalism discretion and adaptability in a fast-paced multi-entity environment.
  

Hard Skills & Qualifications

• 5 years supporting a C-suite or senior executive(s) ideally in multi-entity or complex operations.
  
• Professional English proficiency (written and verbal).
  
• Ability to work full-time during US business hours; Central Time preferred.
  
• Strong technical aptitude: Google Workspace (Docs Sheets Calendar Drive) Dropbox Slack project management tools (ClickUp preferred).
  
• Experience maintaining SOPs and workflow systems.
  
• Self-sufficient proactive fast learner; able to manage ambiguity and multiple priorities.
  
• Calm under pressure responsive and highly organized.
  

Soft Skills & Personal Attributes

• Professional polished demeanor; capable of interacting with executives board members investors and external stakeholders.
  
• Exceptional organizational skills and attention to detail.
  
• Excellent judgment and discretion with confidential communications.
  
• Strong written and verbal communication skills; comfortable representing the principals in outreach and scheduling.
  
• Adaptable collaborative and emotionally intelligent.
  

About the Candidate / Ideal Profile

• Seasoned executive assistant or senior administrative professional with experience supporting multi-entity or entrepreneurial leaders.
  
• Comfortable working across industries including agriculture meat production real estate and property management.
  
• Experience with family-run or multi-venture businesses nonprofits or real estate operations is a plus.
  
• South Africa Philippines or LATAM-based candidates preferred with strong English and availability during US hours.
  
• Highly autonomous proactive and able to anticipate needs without detailed oversight.
  

Why This Role Matters
This is a high-impact role central to keeping the leadership teams days priorities and ventures running efficiently. You will ensure smooth execution of administrative workflows and project follow-ups enabling the principals to focus on strategy growth and high-value work.

Required Experience:

IC