Executive Assistant (GL)

Role Summary

You will provide executive assistance and light project coordination. You will keep matters organized calendars on track documents correctly templated and filed and the team year 1 you will not lead client calls or perform independent redlining. You will be trusted to exercise judgment handle ambiguity and make the right next move without waiting for prescriptive instructions.

Key Responsibilities

1. Matter coordination and PM

• Own intake open matters and route work to attorneys

• Track deadlines statuses and next actions across multiple matters daily

• Maintain lightweight trackers and surface risks or blockers early

1. Document and template handling

• Select appropriate templates for common commercial agreements such as MSAs and service agreements

• Prepare clean shells insert approved variables and flag open items

• File and organize in Google Drive. Maintain a logical searchable corporate template library

1. Executive assistance

• Manage calendars and scheduling for the managing attorney and team

• Prepare agendas and take clear notes on client kickoff and internal calls

• Send follow-ups and confirm ownership and due dates

1. Communication and coordination

• Draft concise internal updates and checklists

• Liaise with clients for scheduling and document collection as directed

• Uphold professional friendly communication at all times

Qualifications

• 3 to 7 years of professional experience in a corporate or business law environment

• Strong English: writing speaking and note-taking

• High ownership sound judgment and comfort with ambiguity

• Excellent organization and attention to detail across multiple simultaneous matters

• Proficiency with Google Workspace especially Drive and Calendar

• Availability to work U.S. Eastern Time hours

• Multi-year tenure mindset: 2 to 4 plus years

Nice to Have

• Experience building or maintaining a template library

• Light project management exposure and basic tooling

• Prior support of managing partners or small-firm leadership
• Prior law firm paralegal experience preferred. Familiarity with common commercial contracts and first-pass context checks

What Success Looks Like

30 days: Onboarded to matters filing system and templates. Independently handling scheduling and call notes. Reliable daily status updates.

60 days: Running intake to routing without handholding. Proactively surfacing risks and closing loops with minimal revisions.

90 days: Maintaining a clean searchable Drive structure. Keeping all active matters on track with clear next steps. Trusted partner to attorneys.

Tools You Will Use

• Google Drive and Google Calendar

• Video meeting and basic task tracking tools

Working Hours

• Full-time. Align to U.S. Eastern Time business hours

Compensation and Term

• $1200 to $2.000 USD per month depending on experience and fit

• Independent contractor arrangement. Long-term engagement

Required Experience:

IC