Administrative Assistant

Director of Human Resources

Are you ready to Transform Lives! Join us and help empower adults with developmental disabilities!

Work Schedule: Monday thru Friday 8am-4pm
Compensation: $23-$25 per hour dependent on experience
Primary Location: Temecula

TMIs Primary Purpose

TMI is dedicated to assisting children and adults with intellectual and/or developmental disabilities live work and participate in their community. Employees have the rewarding opportunity to support our clients in their daily lives and help them achieve full inclusion within their community. TMI believes the three cornerstones of a strong life foundation include living as independently as possible real work for real pay and a safe and caring home. Join the TMI family and experience the gratification that comes from helping others live a fulfilling life they love!

Job Specific Essential Duties

• Greet visitors entering reception cordially and direct them to appropriate department.
• Answer phone calls politely and efficiently respond to administrative requests from clients vendors and employees.
• Troubleshoots customer service-related inquiries.
• Provides general administrative support to the CEO COO and DAS.
• Sort and distribute incoming letters invoices and notifications.
• Assist with organization and distribution of paychecks incoming packages and postage.
• Possess a detail-oriented mindset and talent for conscientious administration.
• Consistently maintain exemplary interpersonal relations.
• Ability to work in a fast-paced environment and maintain a sense of urgency.
• Assists with the preparation of event briefing material.
• Administers the emergency notification alarm in the event of an emergency.
• Organizes TMIs monthly calendar and distributes to employees.
• Orders and schedules supplies e-gift cards flower deliveries cake deliveries etc. as requested.
• Assists with organizing and scheduling departmental projects and activities.
• Performs a variety of clerical duties including scanning faxing copying typing emailing etc.
• Perform tasks as necessary to facilitate the smooth administration of TMIs business.
• Assists with special projects and activities as directed by supervisor. Tracks and maintains inventory of merchandise and emergency supplies.
• Provides assistance with scheduling and recordkeeping of office maintenance.
• Assist with departmental filing as needed. Creates and distributes extension numbers keys and ID badges to new staff.
• Support TMI sponsored events.

Benefits*

• Employer-sponsored Medical Vision and Dental Insurance
• Generous 401(k) Employer Match
• Accrued Sick & Vacation Hours along with Years of Service Pay and Paid Holidays
• Employee discount program (discounts at the SD Zoo Legoland dining gyms and so much more!)
• Wellness Program with Prize-Winning Monthly Challenges
• Quarterly Opportunity Draws
• Mileage Reimbursement if applicable
• Employee Assistance Program

Minimum Experience andQualifications

• High School diploma or GED. Associates degree preferred
• Two (2) years in administration and three (3) years in computers working with Microsoft Office software
• Word processing of 85 WPM perferred
• Bilingual (Spanish) and/or American Sign Language preferred

Apply to learn more!