Logistics Officer (Procurement) North-East Ukraine Kharkiv

The Norwegian Refugee Council (NRC) is reinforcing its presence in North-East Ukraine and establishes an Area Office based in Kharkiv. The Area Office North - East (AONE) will become a new area office scaled up from the current Kharkiv Field Office and will start being operational in the first half of 2026. The Area Programme Manager will take an active part in this scale up.

AONE will cover regions of Kharkiv and Sumy where current Field Office (FO) in Shostka will in first half of 2026 structurally move to be under new Kharkiv AONE.

The key sectors of intervention covered by the North-East area office will include Shelter Information Counselling and Legal Assistance (ICLA) Protection from Violence Education and emergency response through cash assistance.


The purpose of a Procurement Officer Kharkiv is to provide the day-to-day implementation of the procurementfunctionsresponsibilitynamelytoprovidesupporttotheorganisationsactivitiesintheform ofprocurementofgoodsworksandservicesforprojectactivitiesinNorth-EastUkraineunderthedirection and guidance of the Logistics Coordinator North-East Ukraine.


Planned start date is February 2026.
This position is open to candidates who have the legal right to work in Ukraine. Please note that we are unable to provide work permits or visa sponsorships for this position.

• ConsultsupportandprovideguidancetoProgramandSupportstaffforgeneratingPRsconductmarket surveys and provide estimated prices to Programs/Support. Participate in Procurement/or project start-upplanning and obtain detailed project procurement plans for use during purchases.

  • Follow up on all purchase documentation such as Purchase Requests Requests for Quotations Bid Analyses Minutes and Contracts/Agreements/Purchase Orders are appropriately signed by authorised staff before any commitment orders are sent to suppliers

  • Attend Tender Committee meetings act as Secretary of Tender Committee meetings if required and ensure Minutes of Meetings are signed by all members to support payments later

  • Activeandregularsearchforsupplierswithprequalificationprocess(whenapplicable)andestablishment of vendor database which includes supplier performance information.

  • Ensure that all appropriate supporting documents are prepared for approval of management for purchasesoverlocalauthorisationlevel(executefollowingappropriateauthorisationthepurchaseand delivery of supplies in a timely and cost-effective manner; revision of contracts for purchasing of Goods and Services).

  • EnsurethattheAgressoProcurement formismaintainedandisavailablefordistributiontotheLogistics Coordinator (Procurement) and other managers/coordinators on a regular weekly and monthly basis

  • Input all required data and reflect in the right way all procurement stages in the Agresso procurement system according to the manual. Upload to the Agresso system all necessary procurement documents.

  • Update other Support and Program staff with relevant information about the delivery of goods or providing requested services; upload all required information to Filing Tree according to procedures and NRC requirements

  • Supportofthecontractmanagementfordelegatedsuppliers

  • Conductinganalysesandcreatingreportsonprocurementactivitiesasrequestedbythelinemanager.

  • Reportallpotentialfraudcasesthroughanestablishedsystemofwhistleblowing

  • PerformotherdutiesrelatedtothejobassignedbytheLineManager

Generic professional competencies:

• Experienceworkinginahumanitarian/recoverycontexttechnical-specificknowledgeofthe humanitarian sector is a strong asset.

• Previousexperiencefromworkingincomplexandvolatilecontexts.

• Documentedresultsrelatedtothepositionsresponsibilities
  
  Context/ Specific skills Knowledge and experience:
  

• Minimum2yearofrelevantexperienceinprocurement.

• Contractmanagementexperience.

• Experienceofparticipation/conductingtenders

• ProficientinOfficesoftware(WordExcel).

• WorkingknowledgeofEnglishbothwrittenandverbal.

• FluentinUkrainian.

  Behaviouralcompetencies

• Planninganddeliveringresults

• Workingwithpeople

• Communicatingwithimpactandrespect

• Analyzing

• Handlinginsecureenvironments

• Empoweringandbuildingtrust.

• Strongnegotiationskills

• Ahighcommitmenttoconfidentiality

• Copingwithchange