Admin Officer
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
We are seeking a proactive polished and highly organized Admin Officer to join our team. This role requires someone who can create a welcoming environment for visitors and staff manage administrative functions with efficiency and support smooth day-to-day operations. The ideal candidate will be customer-oriented dependable and capable of handling a wide range of administrative responsibilities with professionalism.
Qualifications :
Key Responsibilities
1. Office Management
Oversee day-to-day office operations to maintain a clean safe and productive work environment.
Manage office supplies stationery and consumablestrack usage and reorder proactively.
Monitor meeting rooms common areas and workstation setups to ensure readiness and order.
Handle access cards visitor management and general front-office coordination.
2. Administrative Support
Maintain organized filing systems (digital and physical) for documents records and correspondence.
Prepare administrative reports memos and communication updates as needed.
Support meeting scheduling office calendars and basic clerical tasks.
Assist with petty cash management and administrative expense tracking.
3. Vendor & Services Coordination
Liaise with cleaning security courier and maintenance service providers.
Track service quality and escalate service issues promptly.
Support procurement by obtaining quotes raising LPOs and following up on deliveries.
4. Logistics Support (Light)
Coordinate local transport bookings for staff visitors and errands.
Support movement of office supplies equipment and maintenance items.
Assist in planning and coordinating small office events and internal activities.
5. Compliance & Office Standards
Ensure adherence to company policies on office use health & safety and cleanliness.
Conduct regular checks on facilities equipment and supplies.
Ensure the office environment meets audit and compliance expectations.
Traits Were Looking For
Highly organized and detail-oriented.
Reliable professional and consistently responsive.
Strong problem-solving and follow-up skills.
Team-oriented but able to work independently.
Requirements
Diploma or Degree in Business Administration or related field.
23 years of experience in office administration or office management (BPO/tech/operations environment is an added advantage).
Strong organization communication and coordination skills.
Proficiency in MS Office or Google Workspace.
Ability to multitask follow through and manage priorities with minimal supervision.
Additional Information :
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status. If interested kindly submit your application on or before 02/12/2025
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Fiscal Management
- Microsoft Access
- Employee Evaluation
- Military Experience
- Business Management
- Strategic Planning
- Project Management Software
- Administrative Experience
- Budgeting
- Human Resources
- Financial Management
- Word Processing
About Company
Digital Divide Data (DDD) is a US-based , mission-driven enterprise with the goal of using technology and digital skills to bridge the divide between economically and socially marginalized youth and employment opportunities that lead to a sustainable and viable future. DDD identifies ... View more
