Bureau Chief, Contracts and Acquisitions

Office of Legal & Acquisition Services

The Office of Contracts and Acquisitions (OCA) is housed within the Office of Legal and Acquisition Services and has the expertise and authority for creating agreements and contracts and overseeing the acquisition of goods and services for ODJFS. The mission of OCA is to meet and maintain the highest level of compliance with Federal and State laws rules policies and procedures for acquisitions and contracting for ODJFS and to establish and maintain public trusts and confidence in the stewardship of taxpayer funds.

What Youll Do

• Oversees agency activities in purchasing and supports asset management.

• Oversees and supports the monitoring of supplier and agency performance and the identification and resolution of performance issues.

• Serves as a liaison to the Office of Budget and Management (OBM) Office of Information Technology (OIT) and Department of Administrative Services (DAS) on contract and sourcing matters.

• Provides authorization for DAS to enter into contracts with selected vendors on behalf of the agency after review of requests for proposals.

• Ensures compliance with applicable state and federal laws and agency and DAS procurement standards rules regulations policies and procedures; develops and/or recommends updates to agency-specific procurement policies and procedures.

• Reviews proposed legislation and/or policy changes to determine financial impact and/or establishes sourcing and contracting procedures consistent with legislative/policy requirements.

• Represents agency in meetings with legislators state officials and/or county officials regarding the Office of Contracts and Acquisitions (OCA) responsibilities and operations

• Advises managers and officials of other agencies (e.g. County Departments of Job and Family Services) and other ODJFS program areas and offices (e.g. Office of Child Support; Office of Information Services) concerning contracts sourcing purchasing financial management and fiscal controls.

• Investigates and resolves complaints and/or grievances pertaining to sourcing contracts or purchasing events.

• Oversees approvals issuances awards cancellations changes strategies and services for ODJFS contracts grants memorandum of understandings and interagency agreements.

Challenges

• OCA is an extremely fast-paced environment with multiple competing priorities due to the thousands of purchase orders and contracts created each state fiscal year as well as the number of internal and external requests for assistance and information. Strong organization skills and the ability to turn work around quickly is necessary. State Fiscal Years run from July 1st of one calendar year to June 30th of the following calendar year. Historically OCAs Sourcing Unit is most busy from early May through late August as processing for fiscal-year-end occurs while processing for fiscal-year-start temporarily overlap.

Necessary Skills

• Knowledge of public or business administration.

• Supervisory Principles/techniques.

• Ability to define problems collect data establish facts & draw valid conclusions.

• Handle sensitive contacts with internal & external entities.

• Write meaningful concise & accurate reports.

• Interpret extensive variety of technical material in books journals and federal regulations manuals.

• Efficient time management and multi-tasking skills.

• Ability to facilitate meetings.

*This position is unclassified per ORC 124.11 (A)(9) and is deemed overtime exempt.

Schedule:Full-time

Hours: Standard workdays are Monday through Friday. Hours are between 7:00 a.m. and 6:00 p.m.

Travel: Occasional travel within the state of Ohio.

PN(s):

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39) and as outlined in the posting.

At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off including vacation personal sick leave and 11 paid holidays per year
• Childbirth Adoption and Foster Care leave
• Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
• Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

ADA Notice

If you require an accommodation based on a disability for any step of the selection process please contact

Background check information

The final candidate selected for this position will be required to undergo a criminal background check. Some positions may require drug testing and/or fingerprinting. Criminal convictions do not necessarily disqualify candidates from consideration.

Who We Are

The Ohio Department of Job and Family Services (ODJFS) supports Ohioans and their families through the following programs:

• Cash and Food Assistance
• Employment Services and Workforce Development
• Unemployment Insurance
• Adult Protective Services
• Child Support

Public service is an honorable way to serve the community in a hands-on dedicated way. You can make a difference in someones world!

Guiding Principles

• We will be a leader in customer satisfaction.
• We will have a reputation that attracts and retains talented diverse and dedicated employees.
• We get better at what we do every day.

The ideal candidate at minimum must have the following:

OPTION 1:

• 48 mos. trg. or 48 mos. delivery of employment & training related government programs community or private industry human resource programs; 24 mos. trg. or 24 mos. supervisory principles/techniques; 12 mos. trg. or 12 mos. managerial principles/techniques.

OPTION 2:

• Or completion of undergraduate core program in public or business administration social science or human resource management; 24 mos. trg. or 24 mos. supervisory principles/techniques; 24 mos. trg. or 24 mos. managerial principles/techniques.

OPTION 3:

• Or 12 mos. exp. as ODJFS Program Administrator 1 64291.

OPTION 4:

• Equivalent of Minimum Class Qualifications for Employment noted above.

Tips For Your Application

When completing the different sections of this application be sure to clearly describe how you meet the minimum qualifications outlined in this job posting. We cannot give you credit for your Work Experience and Education & Certifications if you do not provide that information in your online application. Information in attached resumes or cover letters must be entered into your application in the appropriate Work Experience or Education & Certification sections to be considered.

Pay Information

This position is in the State of Ohios E1 Pay Schedule Pay Range 16. Unless required by legislation or union contract starting salary will be the minimum salary of that pay range (step 1 currently $47.50per hour). These ranges provide a standardized pathway for pay increases. With continued employment new hires move to the next step in the range after 6 months and annually thereafter. Cost of Living Adjustments increase wages in these ranges each fiscal year. The current step progression wages are in the table below.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.