Administrative and Communications Coordinator-Vice Chancellor for Research

Market Range: 08

Hiring Salary: $21.69/Hourly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: Under the direction of assigned supervisor(s) the Administrative and Communications Coordinator provides business and administrative duties as well as supports research marketing and communications by providing professional creative writing presentation and/or production development for research media activities.

DUTIES AND RESPONSIBILITIES:

1. Maintains monthly and yearly budgetary balance sheets and account database.
2. Generates reports and assists the Director with budget forecasting during the year and for end-of-year closeout.
3. Handles the day-to-day financial operations for the Office of Research.
4. Initiates reviews verifies and certifies assigned contracts purchase orders invoices internal transfer vouchers and deposits.
5. Writes and films original material for publication to complement the universitys research goals and mission for a variety of audiences.
6. Assists in the development of local regional national news stories news pitches and stories for external and internal publications.
7. Maintains a favorable public image for the university and Office of Research by developing and managing on a daily basis separate distinct online communities on social media properties including LinkedIn Facebook Instagram YouTube and X.
8. Develops and produces videos brochures and publications related to the research enterprise and strategic plan.
9. Develops factual information and obtains authentic details.
10. Assists in the planning and execution of special events on behalf of the Office of Research and the university such as the Hot Topics in Research the VCRs Distinguished Lecture Series and the annual Research Resource Fair.
11. Performs account analysis and provides monthly statistical reports summarizing account information obtained from the DASH system and databases.
12. Performs other duties as assigned.

MINIMUM REQUIREMENTS:

EDUCATION: Associates Degree in Business Accounting Communications Marketing or a related field. (TRANSCRIPT REQUIRED)

EXPERIENCE: One (1) year of experience in business accounting communications marketing or a related area; OR a combination of education and experience to equal three (3) years.

KNOWLEDGE SKILLS AND ABILITIES:

• Knowledge ability and skills to use Microsoft Office Suite and Adobe Creative Suite.
• Excellent communication skills; personal listening written and presentation skills.
• Strong working knowledge of the media and the ability to effectively write for a news audience including using the format tone and Associated Press (AP) style as well as proper use of quotes.
• Strong proofreading editing and writing skills are essential.
• Strong knowledge of social media platforms (LinkedIn Facebook Instagram X and YouTube) and ability to strategically use platforms.
• Knowledge of Google Analytics with the ability and skill set to run reports and decipher data.
• Knowledgeable of current and online marketing techniques and best practices with the ability to use these skills in the workplace.
• Ability to work independently while possessing the skills and ability to function effectively as a member of a team.

WORK SCHEDULE:This position may occasionally be required to work evenings and weekends.