Corporate Services & Travel Coordinator

Who We Are:
At Northland were enablers of change united by our journey to transform the energy sector into the foundation for a sustainable future.

Since our inception weve been early movers in the energy industry adopting new initiatives that pave the way for communities across the globe and helping forge their path towards a carbon-neutral landscape.

Were a different kind of independent power producer. As developers owners and operators who are at the forefront of the energy transition were uniquely positioned to leave a lasting impact in the regions where we operate. Weve expanded our business across Canada the United States Latin America Europe and Asia to become a global leader all by bringing together industry experts to find solutions with an entrepreneurial mindset.

While our work powers communities across the globe Northland is powered by our people.

What Youll Do:

Corporate & Travel Coordinator duties:

• Support day-to-day travel issues and/or inquiries from Global Northland Power employees regarding the travel platform and liaise with the Navan Account team to resolve
• Support to ensure monthly and/or quarterly reporting is completed accurately and in a timely fashion
• Support and track Northland KPIs (with assistance from Sr. Executive Assistant and Director of Procurement
• Maintain and support Toronto apartment scheduling and use (including cleaning schedule and coordination with executive support team)
• Printing scanning and photocopying of documents.
• Maintain and update the training/onboarding repository for the Corporate Services team
• Maintain and update executive office parking info (for building)
• Coordinate meeting room catering and office support for Northland Board of Directors meetings
• Support JHSC (Joint Health and Safety Committee) and committee member

Common Area and Meeting Room Maintenance (oversee via NPI Porter):

• Ensure the cleanliness and functionality of shared spaces (e.g. break rooms kitchens lounges).
• Daily walk around floors 3 4 and 5 is required to ensure porter and cleaning staff are fulfilling duties per contract
• Restock supplies in common areas such as dish soap utensils paper towels and cleaning supplies.
• Coordinate cleaning services to maintain hygiene in high-traffic areas and workstations.
• Manage meeting room scheduling ensuring they are equipped with necessary technology and supplies.
• Ensure rooms are clean restocked (e.g. pens paper markers) and ready for use.
• Coordinate tech support for audiovisual equipment video conferencing and presentations.

Facilities Management:

• Coordinate with external contractors for facility repairs cleaning and upgrades.
• Coordinate with IT on system requirements for security and office access
• Maintain NPI Parking allotments
• Coordinate and schedule a handyman when required

Office Snacks Coffee and Tea Management:

• Order and track inventory of office snacks coffee tea and beverages
• Maintain and clean coffee machines beverage stations and other equipment (via Vendor contact at Pantry)
• Implement protocols for food safety and general office hygiene.

Supporting Internal Events:

• Assist with planning and organizing internal events (e.g. town halls coffee hours company celebrations).
• Set up event spaces coordinate seating equipment and decorations as needed.
• Provide logistical and technical support during events including managing RSVPs and setup of audiovisual equipment (corporate events only)

Who you are:

• Independent: You are an independent thinker and able to set your own goals to drive the success of your function
• Strong Communicator: You can clearly convey points to different audiences. You are culturally sensitive and understand how to adapt your style accordingly
• Flexible: You are agile in your approach and are able to respond to changing priorities
• Credible: You are known for your credibility and are able to influence decisions using your knowledge and experience

Qualifications

• Knowledge of Microsoft Office products including Outlook Excel Word and PowerPoint.
• 5 years experience in front desk management and clerical duties
• 2 years experience in office/facilities administration/management
• 2 years experience booking business travel through corporate supported platform

We hire talented and passionate people from different backgrounds. If youre excited about a role but your past experience doesnt align perfectly with this job description we still encourage you to apply. Learn more about our diversity inclusion and belonging commitments.

Disclaimer

This document is a guide. The duties responsibilities and requirements of the jobs as described herein are not inclusive and are subject to change.

Northland Power is an equal opportunity employer and we are committed to creating a fair inclusive and accessible environment. As part of our commitment we work to ensure our application process is accessible to all candidates. If you require special assistance or accommodation during the hiring process please notify a member of the HR Department.

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