Project Specialist

Key Responsibilities:

• Import/Export Expertise: Possess comprehensive knowledge of Japans import/export operations regulations and compliance with both domestic and international supply chain laws.
• Leadership in Site Operations: Direct and oversee site operations to ensure that service agreements meet or exceed client expectations.
• Client Relationship Management: Provide exceptional client service through effective communication timely follow-ups and addressing outstanding matters in collaboration with global colleagues.
• Strategic Planning and Coordination: Plan and monitor daily schedules to enhance operational efficiency and productivity.
• White Glove Logistics Execution: Lead field operations in accordance with Standard Operating Procedures (SOPs) ensuring premium handling of sensitive shipments including managing travel and non-standard hours.
• Site Surveys & Pricing: Conduct detailed site surveys to support accurate pricing for operational and sales inquiries.
• SOP Development and Training: Develop maintain and communicate SOPs to teams ensuring adherence to and proficiency in logistics processes through training.
• High-Value Asset Handling: Manage the safe pickup unloading transportation and drop-off of server racks and similar equipment ensuring secure handling throughout the process.
• Freight and Documentation Coordination: Collaborate with suppliers and teams to book international ocean and air freight while managing the accompanying documentation including Bills of Lading (BoL).
• Vendor Collaboration: Partner with GPS suppliers to set up hardware and software ensuring accurate shipment tracking.

Qualifications:

• Experience: Previous experience in a data centre is preferred but not mandatory. Candidates should have some exposure to freight forwarding or logistics operations.
• Physical Ability: Must be capable of lifting heavy equipment and operating machinery including gates doors and levers.
• Communication Skills: Proficient in both Japanese and English with strong conversational and written skills.
• Project Management Skills: Ability to manage projects efficiently while ensuring compliance with industry standards and policies.
• Business Acumen: Strong negotiation skills to secure competitive rates and services.
• Technical Proficiency: Familiarity with GPS tracking systems and regulatory compliance tools is required.
• Travel Requirements: Willingness to travel extensively throughout Tokyo Chiba and nearby areas.

Key Attributes:

• Emphasis on detail for high-value shipments and sensitive equipment.
• Strong organisational and analytical skills.
• Dedication to ongoing training and development for improvement.
• Adaptability for fieldwork and responding to logistics challenges.

Required Experience:

IC