ADMINISTRATIVE SUPPORT SPECIALIST Clerk's Office
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Job Location:
Hilton Head, SC - USA
Monthly Salary:
Not Disclosed
Posted on:
4 days ago
Vacancies:
1 Vacancy
Job Summary
Join Our Team as the Administrative Support Specialist to the Clerks Office
The Town of Hilton Head Island is seeking an experienced and skilledAdministrative Support Specialist to support the Town Clerk in reviewing legal documentation preparing minutes and project tracking.
The Town of Hilton Head Island is seeking an experienced and skilledAdministrative Support Specialist to support the Town Clerk in reviewing legal documentation preparing minutes and project tracking.
This position is part-time 30 hours per week with FULL benefits!
What You Will Do
- Review legal documentation including contracts to ensure accuracy completeness and compliance with Town standards
- Ensure all required information is included and all necessary signatures are obtained
- Upload finalized documents into the document management system
- Collaborate with internal team members and stakeholders to resolve discrepancies or incomplete information
- Prepare minutes in compliance with state law and Town policy
- Draft proofread and edit correspondence reports and official communications with accuracy and professionalism
- Assist with records retention FOIA requests and other compliance matters
- Assist in coordinating logistics for Council meetings committees workshops public hearings and special events including room set-up as needed
- Manage calendars priorities and deadlines in a high-paced environment as needed
- Maintain confidentiality and exercise discretion when handling sensitive information
- Support special projects and community engagement initiatives as assigned.
Qualifications
- Associates degree in Business Administration Public Administration or related field; Bachelors preferred
- Minimum of three to five years of related experience required preferably in government legal or high-paced corporate settings
- Knowledge of legal or regulatory compliance documentation preferred
- Familiarity with Roberts Rules of Order and South Carolina FOIA requirements preferred
- Experience with municipal government operations and record management practices preferred.
- Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
- Excellent written and verbal communication skills with strong attention to detail
- Proven ability to manage multiple priorities and meet deadlines
- Professional demeanor interpersonal skills and customer-service orientation
- Ability to work independently and handle sensitive matters with discretion
What We Offer
- A supportive environment where your skills and contributions are valued
- A comprehensive benefits package that includes health dental vision life insurance short and long-term disability vacation and sick leave paid holidays tuition reimbursement a healthcare reimbursement arrangement and a generous matching 401(k) plan
- Relocation assistance is available
Why Work with Us
- Impactful Work: Play a crucial role in ensuring the safe and efficient operation of our communitys facilities
- Collaborative Environment: Join a dedicated team committed to excellence in public service
- Excellent Benefits: Enjoy a comprehensive benefits package that supports your well-being and professional growth
- Community-Centric Focus:Contribute to the care and management of the Towns resources for the benefit of our residents and visitors
Join us in making Hilton Head Island an even better place to live work and play!
The Town of Hilton Head Island is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Position will remain open until filled.
Required Experience:
IC
Key Skills
- Children Activity
- Access Control
- Human Resources Administration
- Government
- Actuary
- Hydraulics
