Administrative Specialist

SUMMARY:

This position is focused on reception front desk and mailroom responsibilities. This includes but is not limited to handling certain tasks associated with calls legal documents and correspondence as well as other administrative this position you will need to possess the willingness to work well in a team environment as well as the ability to work independently at times. No legal experience necessary. This position is full-time onsite at our office in Birmingham AL.

RESPONSIBILITIES:

• Providing reception answering and routing calls on a multi-line phone system.
• Document scanning copying and mailing.
• Working independently at times filing legal documents in dedicated file room.
• Consistently and accurately updating case management systems.
• Retrieving and responding to a variety of clients and internal firm requests via phone or email.
• Learning basic legal documents and terminology.
• Ensuring timely courteous and thorough responses to a heavy volume of email correspondence.
• Providing exceptional customer service to clients at every level of interaction.
• Providing support to attorneys in a high volume time sensitive atmosphere.
• Maintaining strict confidentiality of client and borrower information and firm processes.
• Performing other duties and responsibilities as needed.
• Ability to carry 10 pounds or more

KNOWLEDGE SKILLS & ABILITIES:

• Must have excellent verbal and written communication skills.
• Must have proficiency in MS Office suite.
• Must be committed to providing exceptional customer service.
• Must be able to work with others in a congenial and team-oriented manner.
• Must be self motivated.
• Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
• Must have excellent attention to detail.

EDUCATION:

• High school diploma required
• College degree strongly preferred.
• Must have recently graduated from college or have 2-3 years of relevant experience.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is frequently required to sit for extended periods of time.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office working conditions. The noise level in the work environment is quiet to moderate. This is a full-time onsite position Monday through Friday 8:00am to 5:00pm.

We offer a comprehensive compensation and benefits package which includes a salary commensurate with your experience and accomplishments.

If you possess the requisite qualifications and are seeking the challenge of working in a dynamic growing firm please submit your resume.

All applicants applying for U.S. job openings must be authorized to work in the United States.

**Because of the high volume of applications received only qualified candidates will be contacted for consideration***

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties to meet the ongoing needs of the organization.