Executive Assistant Oral Healthcare

Job Title

Job Description

We are seeking an experienced Executive Assistant to support the Business Leader Oral Healthcare part of our Personal Health Business as well as other executive leader(s) from the Oral Healthcare leadership team. You will be based at our head office in Amsterdam.

Your role:

• Perform independently and proactively the full range of administrative tasks including screening incoming and outgoing correspondence managing calendars planning complex meetings preparing meeting materials and minutes and coordinating follow-up actions.

• Manage all aspects of travel arrangements including visa applications booking flights accommodation and transportation and related expense processing in compliance with company policy.

• Create purchase orders monitor related invoices and assist with budget tracking.

• Maintain a comprehensive overview of the Leadership Teams (LT) holiday and absence schedules.

• Serve as the primary point of contact for internal departments team members and external stakeholders on behalf of the Executives.

• Assists in organizing high profile events workshops and conferences as required by the Executive(s) including preparing necessary materials ensuring technical setup overseeing all logistical elements liaising with senior stakeholder etc. to ensure that all aspects of the event are well-managed and meet participant expectations.

Youre the right fit if:

• Minimum 10 years of work experience as an Executive Assistant or in a senior administrative support role within a dynamic matrixed and international environment.

• You possess a High School Diploma or have completed Vocational Education.

• Demonstrated ability to perform independently and proactively across a wide range of administrative responsibilities.

• Proven experience managing complex calendars travel arrangements expense reports and procurement processes using tools such as Microsoft Office 365 Workday and Concur.

• Experience working in a global organization managing multiple time zones and cultural contexts.

• Strong organizational skills with meticulous attention to detail and the ability to prioritize effectively.

• Excellent interpersonal and communication skills capable of working effectively with individuals at all levels of the organization.

• High degree of professionalism integrity and discretion in handling confidential information.

• Fluency in English (both written and verbal); additional languages are an advantage.

How we work together
We believe that we are better together than apart. For our office-based teams this means working in-person at least 3 days per week.

About Philips
We are a health technology company. We built our entire company around the belief that every human matters and we wont stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.
Learn more about our business.
Discover our rich and exciting history.
Learn more about our purpose.
If youre interested in this role and have many but not all of the experiences needed we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here.

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