Accounting Manager, Graylyn Conference Center

External Applicants:

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Job Description Summary

Job Description

Essential Functions:

• Oversee functions of the Accounting Department and activities of Payroll purchasing and capital projects.

• Monitors and provides guidance and support in reaching financial targets or revenue and expense centers and budgeted capital expenditures.

• Partners with the hotel leadership team to ensure established revenue maximization processes allow management to make informed decisions that maximize revenue potential.

• Oversee billing and collection processes for Graylyn including proper posting of Accounts receivable such as cash checks allowances or credit cards. Approves refunds for overpayments and transfers of advance deposits. Responsible for notification to clients regarding cancellations and contract shortages.

• Responsible for all Accounts Receivable group billings including mailing A-R invoices and statements collections authorization of client credit and issuance of references.

• Responsible for the collection of past due accounts and responding to guest chargebacks guest inquiries requests or complaints. Keeps Graylyn Management informed in general of accounts receivable status as requested.

• Responsible for the deposit and recording of all payments received by clients groups and guests.

• Overseas processing of all Accounts Receivable month-end aged trial balance of accounts receivable advance deposits and monthly reconciliation to the general required monthly journal entries.

• Collaborate with other internal departments and recommend methods to improve any billing problems or procedures.

• Prepare special reports as required by management.

• Responsible for the proper storage and relocation of all accounts receivable and payable records.

• Exercises discretion in decision-making using existing policies and best practices as guidelines.

• Seeks input on decisions from the Director to ensure alignment with operational plans.

• Performs other related duties as assigned.

Required Education Knowledge Skills Abilities:

• Bachelors degree in business/hospitality/accounting-related field with two years of supervisory experience. Experience with hotel property management systems is a plus but not required (front office back office sales and catering) point of sale software and hardware equivalent combination of education and experience may be acceptable.

• Proficiency in Microsoft Office Google Docs the Internet and other relevant software.

• Knowledge of Opera Software and Toast Software is a plus.

• Ability to effectively communicate financial data and provide input.

• Excellent organizational and time management skills; accuracy and attention to detail.

• Technical knowledge of general accounting principles and practices as well as financial reporting policies and procedures at both detail and summary levels.

• Ability to handle sensitive information confidentially.

• Demonstrate understanding of security requirements and excellent safety skills.

• Ability to follow/enforce company policies and procedures.

• Ability to present and display a professional demeanor at all times.

• Excellent interpersonal communication and time management skills.

• Ability to organize workflow and coordinate activities.

• Ability to maintain effective customer relations.

• Self-directed: Ability to consistently manage a variety of tasks with deadlines without supervision and make critical operational decisions without advance notice.

Accountabilities:

• Reports to Director of Finance & Administration.

• Works with minimal supervision and is responsible for their own work.

• Oversee cash receipts totaling millions of dollars annually.

• Handles questions chargebacks and other issues related to delinquent accounts.

• Work requires contact with meeting planners and administrative and academic departments.

• Work requires contact with the Universitys Legal department and outside collection agencies.

• Provides work direction and problem-solving assistance to subordinates.

• Assisting with audits and checking for discrepancies in financial accounts.

• Ensure that information is accurate so that leadership can make effective decisions.

• Ability to think creatively demonstrate flexibility and adapt to change daily.

Supervisory Responsibility:

• Supervises the Accounting team.

• Supervises all areas where cash controls are involved to ensure that all funds due to the Conference Center are properly deposited and all liabilities are properly disbursed.

Physical Requirements:

• Sedentary work. Talking Hearing Repetitive Motions.

• Close visual acuity.

Environmental Conditions:

• Not substantially exposed to adverse environmental conditions.

Additional Job Description

Disclaimer:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employees supervisor.

In order to provide a safe and productive learning and living community Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment.

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race color religion national origin sex age sexual orientation gender identity and expression genetic information disability and military or veteran status. If you are an individual with a disability and need an accommodation to participate in the application or interview process please contact

Time Type Requirement

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race color religion national origin sex age sexual orientation gender identity and expression genetic information disability and military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process please contact or .