Catering & Convention Services Administrative Assistant

Fort Lauderdale Hotel

Opening in Fall 2025 Omni Fort Lauderdale will provide South Florida with 120000 square feet of event space new food and beverage options a Natural Spring inspired full-service spa and entertainment pedestrian plaza featuring high-end shopping amphitheater charter boat docking and beautiful promenade. The new iconic landmark offers unforgettable views of the Atlantic paired with unrivalled convenience and intelligently designed meeting spaces. The hotel will be directly connected to the Broward County Convention Center immediately adjacent to Port Everglades cruise terminal and less than two miles from Fort Lauderdale Airport.

Be a part of the pre-opening team for theOmni Ft. Lauderdale Hotel!

Opening Fall 2025 theOmni Ft. Lauderdale Hotelis a 29-story hotel located at 1950 Eisenhower Blvd and connected directly to the Broward County Convention. The property offers 801 guest rooms and suites multiple restaurants a vibrant rooftop bar a sprawling pool spa and fitness center. The hotel will also have over 120000 square feet of indoor and outdoor meeting and event space including a grand ballroom junior ballroom 25 breakout rooms and pre-function meeting space with waterfront views.

• Answers incoming telephone calls from all Catering and Convention Services phone lines.
• Responds to telephone inquiries by determining clients needs and specifications to relay to catering and convention services managers/directors.
• Processes all incoming and outgoing correspondence as assigned.
• Types all outgoing correspondence.
• Maintains inventory of office supplies.
• Ensures that all filing systems are maintained according to event detailed (Local Convention and Spin-off).
• Gathers and organizes all materials for weekly/monthly reports as directed.
• Sells Food & Beverage to small convention groups and one-shot groups.
• Daily office duties to include Event Reader Boards Door Cards BEO Change Log/Distribution the Guarantee Sheet and the Daily Report.
• Weekly office duties to include Weekly BEO distribution Resume distribution distribution of event reports and others as assigned.
• Arranges appointments for the Catering and Convention Services leadership team.
• Assists with Welcome/Introduction Packets Pre-Planning Meeting Agendas and Packets Pre-Convention Meeting Welcome Packets and Thank You Letters.
• Builds and maintains a strong rapport with assigned Catering and/or Convention Services Manager(s) client(s) and functions as their liaison as assigned.
• Creates resume shells corporate events memos and all vouchers required for incoming customers.
• Processes and completes all required documentation for telephone requests amenity requests key requests banner requests transportation requests and vendor requests.
• Assists with creating and making adjustments to Banquet Event Orders (BEOs).
• Coordinates Pre-Convention Meeting and Post-Convention Meeting Outlook invites.
• Supports the planning and execution of in-house meetings as assigned.
• Tracks and monitors deposit payments.
• Communicate clearly and affectively across all departments with day to day tasks.
• Works with assigned Catering and/or Convention Manager to ensure that all functions are tied-down 72 hours in advance (guarantees floor plans entertainment flowers A/V etc).
• Special projects and other administrative tasks as assigned.
• Provides coverage for conference concierge team as assigned.

• Previous catering convention services experience in a large convention hotel required.
• Previous office and customer service experience in a large convention hotel required.
• Other relevant event meeting planning or hotel operations experience may be considered.
• High school education required college degree preferred.
• Ability to clearly and pleasantly communicate in English with guests management and co-workers written verbally in person and by telephone
• Ability to accurately and efficiently input information into computer systems with developed computer proficiencies. Delphi experience required. Microsoft Excel Powerpoint and Word required.
• Ability to work cohesively and respectfully with co-workers both within and outside of your department
• Ability to think clearly quickly and make concise decisions
• Ability to work well under pressure dealing with many guest and manager requests/questions within a short period of time
• Strong organizational skills with the ability to prioritize and multi-task in a fast-paced environment.
• Ability to prioritize and organize workload to ensure deadlines are met.
• Ability to handle stressful situations while maintaining a calm and welcoming and respectful demeanor.
• Proven strong customer service focus with a passion for creating memorable and personalized guest experiences.
• Expert in operating various office equipment including but not limited to telephones computers calculators photocopiers and facsimile machines.
• Must be able to work a variety of shifts including early mornings nights weekends and holidays.
• Position requires the ability to sit and engage in repetitive motion including utilizing telephone/computer for extended periods of time or for an entire shift.
• Position requires the ability to move at a quick pace for extended periods of time.

ENVIRONMENT & POSITION ANALYSIS

• Move bend lift carry push pull and place objects weighing up to 40 pounds without assistance.
• Stand walk or sit for an extended period or for an entire work shift.
• Requires the ability to perform repetitive tasks including utilizing telephone/computer for an extended period or for an entire shift.

TOOLS & EQUIPMENT:

• Desktop computer (Opera Alice Delphi Meeting Matrix Synergy Microsoft Office Kronos Birchstreet) printer telephone copier fax machine and scanner.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster and its supplement are available using the following links:EEOC is the Law Posterand the following link is theOFCCPs Pay Transparency Nondiscrimination policy statement

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position please send an email to.