QMS Administrative Assistant Attendance and ASB

QUINCY SCHOOL DISTRICT
ADMINISTRATIVE ASSISTANT ATTENDANCE/DISCIPLINE

Supervisor: Building Principal
Salary Range: QESA Salary Schedule

Location: QMS
Conditions of work: 190 days 8 hours per day

SUMMARY:

The Administrative Assistant for Attendance/Discipline provides general office support utilizing word processing spreadsheets fiscal applications presentation and publishing software as well as responsible for filing transcribing letters taking messages correspondence ASB funds student records coordination of routine tasks communication with parents and other office duties.

ESSENTIAL FUNCTIONS:
Monitor and track attendance of children as they come in to school as well as picked up by
parents to see that they are released to the proper custodian.
Responsible for registrations and withdrawal of students along with compiling accurate
records for state and federal programs.
Track student discipline enforce school and state attendance rules.
Assist with first aid medical care to ill or injured students; contacts parents as necessary;
assist with medication and keep logs in collaboration with the School Nurse.
Provide assistance to parents staff and the community both in person and by telephone;
provide information answer and/or troubleshoot situations.
Prepare requisitions and reports as necessary. Complete other computer input or
downloading of data as requested.
Assist with monitoring building budgets.
Assist and coordinate calendars for meetings as needed.
Arrange travel and transportation for school activities and events as necessary.
Receive and account for monies for student programs along with keeping accurate ASB
records as needed.
Sort and distribute mail post notices and memo and replenish office supplies and files.
Prepare compose and translate documents using a computer i.e. correspondence
newsletters reports calendars and minutes of meetings using word processing programs email and databases for daily monthly and yearly reporting.
Participate in meetings and related professional growth activities as assigned and
appropriate.
Operate office equipment including computers copiers and fax machines.
Perform related tasks consistent with the scope and responsibility of the position.
Other duties as assigned by the Building Principal Assistance Superintendent or
Superintendent.

QUALIFICATIONS:

Associate Degree or higher or equivalent relevant work experience will be considered.
2 years experience in school districts or public entity preferred.
Ability to work independently and as a member of a team.
Ability to communicate effectively and professionally both orally and in writing.
Demonstrated exceptional organizational and telephone skills and ability to work with
frequent interruptions and meet deadlines.
Experience working in a socioeconomically diverse population.
Proven experience with Microsoft Office Suite 10-key and data entry.
Ability to maintain confidentiality in all situations and possess great human relations and
interpersonal skills and take initiative when necessary.
Ability to deal with students staff and visitors in a calm professional positive manner even in stressful situations.
Ability to be consistent and fair when working with a culturally racially and economically
diverse student population.
Ability to adapt to change and remain flexible.
Ability to work with a high degree of accuracy.
Attendance and punctuality are important in this position.
Bilingual in Spanish preferred.

UNION AFFILIATION:

This position is represented by Quincy Educational Secretaries Association

BENEFITS:

Health insurance benefits for employees working 630 hours or more per year include medical dental vision life and long-term disability plans through the School Employee Benefits Board (SEBB). Retirement benefits are provided through the WA State Department of Retirement Systems (DRS). Click here for more detailed information on benefits. leave benefits to include 10 sick days 10 paid holidays and 3 personal leave days. One (1) additional day at the beginning of the tenth (10th) year of continuous service. Two (2) additional days at the beginning of the fifteenth (15th) year of continuous service. 10 paid holidays possibly 11 if Juneteenth falls within the employees work year or within the last week of their work year

Benefits may be prorated based upon date of hire/FTE.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodation may be made to enable individuals with disabilities to perform essential
usual and customary methods of performing the jobs functions require the following physical demands:
Ability to regularly walk sit stoop kneel crouch crawl push and pull.
Ability to lift up to 30 lbs.

PROCEDURE:

Application Online at Click on Menu>Careers>Job Opening
All applications must be submitted online through the Talent Ed system.
Note: Employment contingent upon successful clearance of a Washington State Patrol FBI
fingerprint criminal history background check and School Board approval. Immigration Reform and Control Act Requirement: The recommended applicant if not a current regular employee will be required to complete an INS I-9 form and must provide proof of employment eligibility.

Disclosure Statement and Record Check: Pursuant to Chapter 486 Washington Laws of 1987 the recommended applicantif not a current regular employee will be required to complete a disclosure form indicating whether he or she has beenconvicted of crimes against persons listed in the addition a background check based on fingerprints will berequested from the Washington State Patrol & FBI. Employment is conditional based upon completion of the record check.

Quincy School District does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:Title IX Coordinator: Nik Bergman Superintendent 119 J Street SW Quincy WA 98848 .Section 504/ADA Coordinator:Victoria Hodge Special Programs Director 119 J Street SW Quincy WA 98848 .Civil Rights Compliance Coordinator:David Garza Assistant Superintendent 119 J Street SW Quincy WA 98848 .

Quincy School District is an Equal Opportunity Employer

Re: N Osorio