Receptionist

Hawthorn - Australia

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Lovisa Life:

Lovisa was established in Australia in 2010 and has rapidly grown to become one of the worlds leading fast-fashion jewellery retailers. With a strong global focus we now operate over 1000 stores across more than 50 markets worldwide. As a trend-driven brand we cater to everyone delivering over 150 new styles to our stores each week. Join a dynamic high-growth international retailer proudly listed on the ASX.

Part-Time Hours:
Monday: 8:30am 5:30pm
Tuesday Thursday: 8:30am 2:00pm
Friday: 8:30am 5:00pm

Your Opportunity:

Front Desk & Visitor Management

Greet welcome and assist all visitors clients and staff in a professional and friendly manner.
Manage visitor sign-ins and ensure compliance with security procedures.
Coordinate meeting room bookings set-ups and resets maintaining a tidy and functional environment at all times.
Handle incoming phone calls and office email enquiries directing them appropriately.

Office & Facilities Coordination

Oversee the general organisation and presentation of the office ensuring communal spaces are kept clean stocked and functioning smoothly.
Manage kitchen supplies snacks fridges and coffee machines including ordering and restocking.
Coordinate mail and courier services including Australia Post DHL and other delivery providers.
Assist with catering orders for internal meetings events and training sessions.
Conduct daily walk-throughs to identify any facilities issues and liaise with building management or service providers as required.
Assist with setting up audio-visual equipment for meetings and presentations.

Staff Support & Onboarding

Conduct office tours for new starters and assist with their onboarding experience.
Prepare desk set-ups and other onboarding essentials
Ensure staff birthdays anniversaries milestones and celebrations are acknowledged and coordinated.

Administration & General Support

Maintain office inventory stationery and supplies.
Assist with printing binding and formatting tasks as needed.
Support People & Culture and other departments with ad hoc administrative tasks.
Assist in organising internal events morning teas and staff engagement activities.

Other Responsibilities:

Send any DHL shipments.
Monitor and manage the travel inbox.
Assist with reconciling company credit cards ensuring accurate records and timely submission of expenses
Provide support wherever the team or department requires assistance.

We are looking for the below skillset and experience:

Excellent communication and interpersonal skills.
Highly organised with strong attention to detail.
Ability to manage multiple tasks and prioritise effectively.
Strong sense of professionalism confidentiality and customer service.
Proficiency in Microsoft Office and general office equipment.
Positive can-do attitude with a willingness to help wherever needed.

Requirements

Previous reception or office coordination experience preferred.
Ability to maintain a polished and welcoming front-of-house environment.
Comfortable working independently in a fast-paced dynamic office setting.

Our Benefits and Perks:

Enjoy these perks when you join Lovisa!

Join a global business offering endless career opportunities
Supportive diverse and inclusive team environment
Strong culture - we truly harness our 101 culture commitments
Paid Birthday Leave
Generous 50% discount off Lovisa products
Free gym membership
Attractive Referral Rewards Incentive Program
Modern HQ with a fully stocked kitchen on Glenferrie Road
Personal Development & Succession Plans

Diversity and Inclusion:

We believe in supporting diverse cultures and harnessing the unique knowledge and experience of our team. We celebrate our global presence by supporting our culturally diverse team around the world.

Apply today to start your Lovisa journey and a Talent Team Member will be in contact.

Lovisa Life: Lovisa was established in Australia in 2010 and has rapidly grown to become one of the worlds leading fast-fashion jewellery retailers. With a strong global focus we now operate over 1000 stores across more than 50 markets worldwide. As a trend-driven brand we cater to everyone deliveri...