Office Services Coordinator (13821-1)
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Job Location:
Irvine, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Job Title: Office Services Coordinator
Location: Irvine CA 92612
Duration: 4 Months Extensions
Summary:
As a *** Office Services Coordinator you will assist with providing administrative support to a small team or department.
Overview of Work Environment/Client Nuances/Team Overview: The resources will assigned and working with a broker and shared team.
Resources typical working day:
- Voucher Processing: Preparing and executing vouchers for various transactions ensuring accuracy and timely submission.
- Expense Management: Assisting with the preparation and reconciliation of expense reports including tracking and submitting receipts.
- Administrative Contract Support: Supporting the management of administrative contracts including documentation tracking and coordination with relevant stakeholders.
- Accounts Receivable (AR): Assisting with AR-related tasks such as invoice tracking follow-ups and basic reporting.
- DocuSign Management: Coordinating electronic document signing through DocuSign including sending tracking and filing completed documents.
- Light Marketing and Event Support: Providing assistance with minor marketing tasks and supporting internal or client-facing events as needed.
- Calendar Management: Scheduling and coordinating meetings for brokers ensuring availability and timely communication.
- Printing and Binding: Preparing marketing materials including printing and binding collateral for presentations or client meetings.
- Other administrative tasks
Must Have Skills:
- Communication & Collaboration: Strong verbal and written communication skills with the ability to collaborate effectively across teams.
- Technical Proficiency: Proficient in Microsoft Excel Word and PowerPoint.
Software skills:
- Proficient in Microsoft Excel Word and PowerPoint.
- Basic computer functions
- Familiarity with Adobe InDesign is a strong plus.
- Experience in managing or working with CRM systems is a plus.
Years of Experience:
As a *** Office Services Coordinator you will assist with providing administrative support to a small team or department.
Overview of Work Environment/Client Nuances/Team Overview: The resources will assigned and working with a broker and shared team.
Resources typical working day:
- Voucher Processing: Preparing and executing vouchers for various transactions ensuring accuracy and timely submission.
- Expense Management: Assisting with the preparation and reconciliation of expense reports including tracking and submitting receipts.
- Administrative Contract Support: Supporting the management of administrative contracts including documentation tracking and coordination with relevant stakeholders.
- Accounts Receivable (AR): Assisting with AR-related tasks such as invoice tracking follow-ups and basic reporting.
- DocuSign Management: Coordinating electronic document signing through DocuSign including sending tracking and filing completed documents.
- Light Marketing and Event Support: Providing assistance with minor marketing tasks and supporting internal or client-facing events as needed.
- Calendar Management: Scheduling and coordinating meetings for brokers ensuring availability and timely communication.
- Printing and Binding: Preparing marketing materials including printing and binding collateral for presentations or client meetings.
- Other administrative tasks
Must Have Skills:
- Communication & Collaboration: Strong verbal and written communication skills with the ability to collaborate effectively across teams.
- Technical Proficiency: Proficient in Microsoft Excel Word and PowerPoint.
Software skills:
- Proficient in Microsoft Excel Word and PowerPoint.
- Basic computer functions
- Familiarity with Adobe InDesign is a strong plus.
- Experience in managing or working with CRM systems is a plus.
Years of Experience:
At least 2 years of experience:
Education:
HS/GED
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Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
