Administrative Assistant

Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to our team. This role is responsible for managing day-to-day administrative tasks coordinating office operations and ensuring efficient communication across the organization. The ideal candidate will be proactive resourceful and capable of handling multiple priorities with professionalism and discretion. A key responsibility of this role includes arranging travel logistics and managing housing accommodations for employees visitors and company events.

Location: 737 E 1180 S American Fork UT 84003 (On-site)

Schedule: Monday - Friday; 9 AM - 6 PM

Salary: $50000 - $60000/annually

Key Responsibilities

• Provide administrative support to leadership and staff including scheduling calendar management and meeting coordination.

• Prepare and edit correspondence reports presentations and other documents as needed.

• Answer and direct phone calls emails and inquiries in a professional and timely manner.

• Maintain accurate records files and databases with a high level of confidentiality.

• Coordinate all travel arrangements including booking flights ground transportation and accommodations.

• Manage housing accommodations for visiting employees contractors and guests ensuring smooth check-in check-out and comfort during their stay.

• Process travel reimbursements and expense reports in a timely manner.

• Coordinate daily lunch for all employees enrolled in the lunch program.

• Assist with onboarding new employees including preparing materials and scheduling training sessions.

• Manage office supplies equipment and vendor relationships.

• Support special projects and other duties as assigned to ensure smooth operations.

• Coordinate monthly and quarterly employee engagement activities.

Qualifications

Required

• High school diploma or equivalent; associates or bachelors degree preferred.

• 2 years of administrative experience preferably in a professional office setting.

• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other office software.

• Strong organizational skills with exceptional attention to detail.

• Excellent written and verbal communication skills.

• Ability to handle confidential information with discretion.

• Demonstrated ability to manage multiple priorities and deadlines.

• Professional demeanor and customer-service orientation.