Administrative Officer
Share
Job Location:
Monthly Salary:
Posted on:
Vacancies:
Job Summary
Salary: 23151.50 per annum
Location: Dundee
Contract/Hours: Permanent / Full Time 35 hours per week Monday to Friday 9am 5pm
Closing date for applications is midnight of 8th December and interviews are scheduled to take place on 15th December
Benefits:
- 29 days annual leave PLUS bank holidays with up to 5 additional days for continuous service and option to buy or sell leave(pro rata)
- Gain professional qualifications and excellent training/development opportunities
- Flexible maternity adoption and paternity packages
- Pension with up to 7% employer contribution with included life assurance cover
- Staff discount portal and Blue Light Card eligibility with 15000 national retailers discounts.
A bit about the role
Were looking for a dedicated professional to play a key role in our business support function within Dundee Youth Housing Service. As anAdministrative Officer youll be at the core of our operations ensuring the smooth running of our Support services.
In this role youll provide essential administrative support to both the Support Services and the management team. Your responsibilities will be diverse ranging from paperwork and data management to coordinating meetings and handling inquiries. Youll take ownership of your tasks with confidence ensuring precision in every aspect of your work.
A crucial part of this role involves managing and recording the Petty Cash and Online Receipting of the Service PCard Holders a task which requires attention to detail and accuracy. Youll also work with both internal and external stakeholders. Professionalism and confidentiality are vital especially when managing financial records. Youll be responsible for various administrative functions including collaboration correspondence research support report production and data management.
If you thrive in a dynamic environment have a keen eye for detail and excel at managing multiple tasks efficiently wed love to hear from you.
How youll help to create brighter futures
Some key responsibilities for the role Administrative Officer are;
- Administrative support to the management team; this will include diary management arranging meetings and general admin tasks.
- Financial Tasks; Managing monitoring and recording Petty Cash PCards weekly reconciliation and raising POs.
- Collating and updating records on a monthly/quarterly basis.
- Data gathering and ability to present a variety of information in various formats to different stakeholders within a senior level.
- Admin support including minute taking for both operational and HR meetings.
- Part of a team that is the first point of contact for general enquiries.
- Work as part of the business support team supporting colleagues with their allocated tasks and responsibilities.
Lets talk about you
- Minimum of Business Administration S/NVQ Level 2 or equivalent relevant qualification or work experience
- Demonstrable interest and experience of using computers through a business network running MS Windows and Office applications email and the Internet.
- Confident with figures and applying literacy skills to communicate effectively with a range of individuals/teams.
- Confident and effective with both written and verbal communication including to prepare and present reports.
- Deliver task(s) and within agreed quality and timescales.
Vulnerable children in the UK need your help
Wherever you work in the Action for Children family youll be helping to change the lives of the most vulnerable children in the UK.
Last year we helped more than 670000 children and families across the UK. From direct work in communities to national campaigning we are focused on making sure every child has a safe and happy childhood and the foundations they need to thrive.
Why Action for Children
Working here is more than a job. Everyone in the Action for Children family is passionate about protecting and supporting children. Its the sense of purpose that drives us every single day. Because we know that when we work together we can make a huge difference to bring lasting improvements to vulnerable childrens lives.
Good to know
Please note we are unable to offer visa sponsorship for thisrole.
Contact:Laura McCarthy atquoting reference 12269
Diversity equality and inclusion
At Action for Children were dedicated to building a diverse inclusive and authentic workplace.
Weactivelyencourageapplications from Black Asian & Minority Ethnic and disabled candidates as they are under-represented within Action for Children. We want to take deliberate and purposeful action to ensure equal opportunity to all groups in society and for Action for Children.
Male staff are under-represented within our Children Service roles. We would like to encourage more male applicants for our Children Service roles.
Please click on the below links to find out more about this role and Action for Children;
Action for Children Employee Benefits
or find us onLinkedinFacebookorYouTubeto get to know us better.
Required Experience:
Unclear Seniority
Key Skills
- Fiscal Management
- Microsoft Access
- Employee Evaluation
- Military Experience
- Business Management
- Strategic Planning
- Project Management Software
- Administrative Experience
- Budgeting
- Human Resources
- Financial Management
- Word Processing
