Associate Portfolio Management Officer

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a difference in the future of Asia and be a catalyst for positive change We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Associate Portfolio Management Officer is assigned to the Portfolio Management Division (PFPM) within the Procurement Portfolio and Financial Management Department (PPFD). You will be based at our Headquarters in Manila Philippines.

You will report to Director PFPM and/or a designated Technical International staff.

Your Role

As an Associate Portfolio Management Officer you will be responsible for (i) assisting in the performance of the quality assurance function on selected portfolio performance reports; (ii) generating and reviewing portfolio indicators for specific reports and analyses; (iii) assisting in the data management; (iv) providing data and presentational support for specific analyses ADB-wide and country-specific portfolio reports and special studies; and (v) providing guidance and support to user departments on the use of project and portfolio management systems reports and dashboards.

You will:

Contribute independently to Procurement Approvals and Commitment Reporting Team (PART) of PFPM on all or a combination of the following transactions and/or clearly defined areas:

(i) Management Information System

• Database/Dashboard Maintenance. Perform maintenance and quality check of procurement approvals and commitment database for use in PFPM dashboards reports ad hoc requests and special studies.

• Data Extraction and Data Transformation. Lead the activities in extracting data from multiple data sources including AIDE IDS reports in text format and Excel files from other sources; Assist in transforming data into usable information for PPFDs data reporting.

• Issue Resolution. Resolve issues independently. Report and escalate issues when needed.

• User Acceptance Testing. Participate in all the user testing activities of the team.

• Innovation. Use IT skills to improve the data extraction data transformation and reporting for improved data quality and efficiency gains. Seek multiple ways to improve reporting in view of evolving needs and emergence of new technologies.

(ii) Report Preparation

• Contribute to the preparation of main reports (e.g. ADBs Statement of Operations Constituency Reports and Board Constituency Reports among others).

• Contribute to the preparation of inputs to ADBs Annual Report Annual Procurement Report Quarterly Portfolio Update statistical data for ADB brochures ADB Country and Donor fact sheets among others.

(iii) Collaboration and Innovation

• Be the subject matter expert in areas involving approvals and commitment statistics and provide inputs to the continuous development and improvement of the ADB data structures and data definition following changes in ADBs policies and procedures.

• Provide technical support and knowledge to the SovOps Modernization project AIDE and other IT-related projects.

• Make use of Microsoft O365 Suite (Power Apps Power Automate Power BI SharePoint and MS Forms) to introduce new processes within the team to incorporate automated review process of data entries.

(iv) Operations Advice and Support

• Be the support to the national staff for eOperations/SovOps IDS-related concern namely (i) monitoring and coordinating with departments in ensuring that the project details in the eOperations/SovOps and IDS are complete and updated; (ii) ensuring that enhancements to the system is adequate and thorough; (iii) issues requiring attention are highlighted; and (iv) providing advice to users on project processing queries.

(v) Research and Special Studies

• Contribute and provide inputs to the preparation of special studies and analytical reports.

(vi)Administrative support

• Contribute to the smooth operation of the team by performing back up functions/roles; perform other responsibilities and ad hoc assignments as may be assigned from time to time; provide back up support to staff responsible for the area of assignment; and perform other tasks as may be assigned and reflected in your workplan.

You will need:

• Bachelors degree major in Economics Statistics Information Technology or other relevant degree.

• At least 5 years relevant work experience reporting portfolio management indicators (incl. approvals commitment and procurement data) and report/data automation experience.

• Solid knowledge of ADBs systems (e.g. eOperations SovOps AIDE and IDS).

• In-depth knowledge of data sources definitions and methodologies financial instruments and project implementation and portfolio management business processes.

• Combine multiple disciplines e.g. data analysis data architecture report design database development programming and graphic design.

• Experience identifying patterns is accuracy-driven and ability to work well with numbers and details.

• Proficiency in using Microsoft O365 Suite (Power Apps Power Automate Power BI SharePoint and MS Forms) and functions and formulas in Excel.

• Experience in client orientation and ability to work with staff at all levels within and outside the department.

• Experience contributing to team goals and shared success collaboratively with teams.

• With initiative and independently excels in a self-directed work environment.

• Please refer to the link for ADB Competency Framework for Technical Local staff level 4.

Benefits

ADB offers a rewarding salary and a comprehensive benefits package. The salary will be based on ADBs standards and comparator markets taking into account your qualifications and experience.

Housing and education allowance (if applicable)

Expatriate benefits (if applicable)

Relocation (if applicable)

Retirement plan

Medical and health benefits

Paid leave (including parental)

Life and other insurance plans

Staff development

Additional Information

This appointment is open to internal and external applicants.

This is a fixed-term appointment for an initial fixed period of 3 years. At the end of the initial period this appointment may at the option of ADB be extended once for up to 2 years converted to a regular appointment or ended on its expiration date. This decision will be made in the overall interest of ADB that: (a) it will require Staffs particular blend of skills and experience in the foreseeable future; and (b) Staffs performance is satisfactory and they are suitable for further employment.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila Philippines and is composed of 69 members 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous inclusive resilient and sustainable Asia and the Pacific while sustaining its efforts to eradicate extreme poverty. ADB combines finance knowledge and partnerships to fulfill its expanded vision under our Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart please click here.

ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial ethnic religious and cultural background gender sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

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