Construction Administrative Assistant

Fairfax, VA - USA

Monthly Salary: Not Disclosed

Experience Required: 4-5years

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

Provide day-to-day administrative support to ensure office efficiency and organization.
Assist project managers with tracking schedules budgets labor hours and materials.
Coordinate with vendors and subcontractors for timely project deliveries.
Monitor and control project expenses identifying areas for cost savings.
Serve as a liaison between the field vendors and project teams.
Maintain accurate records and help prepare invoices reports and project documentation.
Support technology needs by coordinating with the IT subcontractor.

Requirements

35 years of experience in office administration and project coordination
Proficiency in Microsoft Office (Excel Word PowerPoint)
Working knowledge of job cost accounting and bookkeeping
Familiarity with project management or accounting tools like Zoho
Strong organizational and time management skills
Excellent communication skills both written and verbal
Bilingual Spanish and English required
Detail-oriented and analytical with a solution-focused mindset

Benefits

Competitive salary based on experience plus benefits package including PTO and growth opportunities.

Required Skills:

Fluent in both Spanish and English. Previous experience in project coordination preferably in the US market. Strong understanding of materials and design principles. Proficient in using Zoho One modules for project management. Excellent organizational and time management skills. Ability to work independently and collaborate effectively with team members. Strong communication and interpersonal skills.

Provide day-to-day administrative support to ensure office efficiency and organization. Assist project managers with tracking schedules budgets labor hours and materials. Coordinate with vendors and subcontractors for timely project deliveries. Monitor and control proj...