Head of Distinctive Collections and Collections Strategy

Position Title: Head of Distinctive Collections and Collections Strategy.
Department: Libraries and IT (LITS).
Classification: Exempt.
FTE: 1.0.
Work Schedule: : The standard 40-hour work schedule is Monday - Friday 8:00 am - 5:00 pm; flexible work arrangements can be proposed and are subject to approval by the CIO and HR; occasional evening and weekend hours; travel up to 5% of the work schedule which includes local (Twin Cities metro area) and national travel; overnight trips average 1-2 trips per year.
Work Location: Hybrid. Remote 1 2 days a week. Will work on campus fully for the first three months.
Salary Range: $75000 - $85000.

Essential Job Duties:

• Oversee the St. Olaf Archives (Shaw-Olson Center for College History) and Distinctive Collections
  • Develop and oversee the annual and long-range plans for the department in consultation with the Archivist and Distinctive Collections Engagement Librarian to curate the collections of original manuscripts early editions genealogical works rare books photographs maps and historical documents.
  • Develop long range plans for conservation and preservation of both the physical and digital materials including assessment of the collections identification of appropriate conservators and management/monitoring of the storage environment.
  • Work with the Head of Acquisitions and Resource Management to oversee the ongoing development of the digital presence of the department which includes the Collective Access archives management system website Digital St. Olaf etc. Work with the Head of Acquisitions and Resource Management to keep the sites updated and refreshed.
  • Lead the development of engagement programs including instruction exhibitions reference services outreach strategic partnerships etc.
  • Lead the collaboration efforts with the Norwegian American Historical Association including the shared spaces services and shared staffing responsibilities.
• Set strategy and provide leadership for the ongoing development and management of the St. Olaf College library collection.
  • Establish and evaluate collection and access policies standards procedures and goals with a focus on overall operational efficiency and effective patron access and service.
  • In consultation with the faculty and Research and Instruction Librarians build balanced teaching collections that meet curricular and research needs.
  • In consultation with academic departments establish a bi-annual review of subscriptions.
• Manage the operating capital and gift budgets for the general collection Archives and Special Collections.
  • Develop annual and long-range budgets to meet the strategic priorities.
  • Seek outside funding opportunities to support operations collections and management of the collections.
  • Coordinate donor relations and development activities within Archives and Distinctive Collections.
  • Write and manage grant proposals to develop new services and to enhance care of collections.
  • Work with the Advancement Division staff to cultivate strong relationships with alumni friends and corporations to develop opportunities for gifts.
• Lead the department staff fostering a team-based inclusive collaborative and creative work environment.
  • Recruit train schedule and supervise staff.
  • Develop and oversee department policies procedures and workflows that are consistent with LITS and college policies.
  • Develop staff development and training programs to strengthen individual skills while also providing core training in other areas.
  • Set policies for the recruiting training and supervision of student employees interns and volunteers.
• Provide local regional and national leadership.
  • Serve on the LITS Leadership Team and the Bridge Consortium Management Team.
  • Serve as the college representative at local regional and national meetings and events and represent the CIO as requested.
  • Work collaboratively and in tandem with peers at Carleton College to ensure that work is not duplicated and that costs are contained or reduced.
  • Promote services and represent the libraries and IT including creating media planning & working at events contributing ideas and helping the Events & Engagement Committee to make the libraries a welcoming place.
• Support respect and commit to embracing diverse backgrounds values and points of view to build a strong and inclusive community.
• Other duties as assigned.

Supervision Received and Exercised:

• Reports to the Chief Information Officer for Libraries and IT.
• This position supervises staff employees.

Required Qualifications:

• Education: Master of Library Science (MLIS).
• Experience: 5 years experience leading collection development initiatives or Distinctive/Special Collections or Archives; 5 years supervisory and leadership experience; budget and project management experience.

Preferred Qualifications:

• Education: Master of Library Science (MLIS) degree with an archival specialization a masters in archival studies or a masters in history with an archival concentration or a specialization in rare books.
• Experience: 7 years experience leading Distinctive/Special Collections or Archives or collection development initiatives; 7 years supervisory and leadership experience; budget and project management experience successful grant writing experience.

Prerequisites:

• Employment in this position is conditioned upon successful completion of a background check which may include: criminal background checks reference checks verification of work history verification of any required academic credentials licenses and/or certifications a motor vehicle check verification of DOT certification a credit check employment eligibility verification and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note St. Olaf College reserves the right to conduct periodic background checks at its sole discretion.

Disclaimer:

• This position may require you to report early stay late or work different shifts depending on staffing levels. It may also require you to perform all essential job functions whenever needed and during campus emergencies when necessary.
• This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time by St. Olaf College with or without prior notice.
• Review of applications begins immediately and continues until the hire is complete. We accept only online applications.