Office Administrator
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Job Location:
Sausalito, CA - USA
Hourly Salary:
USD 18 - 18
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Location: California Bay Area
Start Date: Immediate
Schedule: Part-Time initially (2025 hrs/week) transitioning to Full-Time (40 hrs/week)
Pay: $18/hour Paid Weekly
Reports To: Office Administrator (with transition to covering full responsibilities during maternity leave)
Step Into a High-Impact Role Supporting Four Growing Companies
Are you someone who thrives in fast-moving environments loves building systems stays ahead of the details and takes pride in being the backbone of smooth operations If so this opportunity is made for you.
We are a dynamic multi-company organization made up of three high-performing event logistics and staffing companies AND one innovative technology-driven startup. Together our teams support hospitality operations large-scale events workforce solutions and cutting-edge tech development. At the core of everything we do is operational excellence - and thats where you come in.
Were looking for an exceptional Office Administrator who is ready to grow into a leadership-level role. Youll begin part-time working closely with our brilliant Office Administrator learning the systems culture and rhythm of our companies. Later this year you will transition into a full-time lead role while she is on maternity leave - giving you ownership responsibility and the chance to truly shine.
If you want a role that blends structure with innovation numbers with communication and admin precision with leadership impact this role offers it all.
What Youll Be Doing (Your Day-to-Day Impact)
1. Financial Administration & Accuracy
Support Accounts Receivable & Accounts Payable
Manage coding expense tracking and vendor/client communication
Assist with monthly financial close with our accounting partners
Prepare organized expense summaries and insights directly for the CEO
Ensure financial records are accurate timely and audit-ready
2. Invoicing & Payroll (The Heartbeat of Our Service-Based Business)
Prepare and deliver weekly invoicing for multiple companies
Coordinate weekly payroll with the Staffing Management team
Double-check timecards rate accuracy and billing rules
Maintain strict confidentiality with sensitive payroll information
3. Office Operations & Organization
Order supplies track inventory and coordinate basic facilities needs
Maintain internal documents forms SOPs and shared drives
Ensure onboarding/offboarding packets are complete accurate and stored properly
Improve internal processes for efficiency and clarity
4. Calendar & Communication Excellence
Manage and coordinate calendars for senior leaders
Schedule meetings across time zones and across companies
Prepare agendas reminders follow-up notes and document packets
Draft clear professional internal and client-facing communications
5. Project Management (Where You Become Indispensable)
Assist with and lead internal projects such as:
Software implementations
Process audits
Onboarding workflow redesign
SOP creation and updates
Track deliverables follow up on action items and ensure deadlines are met
6. Leadership Support & Cultural Alignment
Become a trusted right-hand to company leadership
Participate in daily huddles with clear updates and next steps
Embody and reinforce AlohaHP values:
Service
Learning
Growth mindset
Solution orientation
Integrity
Professional excellence
What Makes You a Strong Fit
You will thrive here if you:
Have 2 years of administrative or operations experience
Love structure organization spreadsheets and systems
Are proactive - you notice what needs to be done before being asked
Are excellent with Google Workspace (Sheets Docs Drive Gmail)
Can learn tools like QuickBooks Expensify ATS/HRIS systems
Communicate clearly professionally and confidently
Stay calm under pressure and keep things moving forward
Want to grow into a bigger leadership role
Thrive in a fast-paced entrepreneurial environment
Enjoy supporting multiple teams and balancing different priorities
Bonus: Experience in staffing hospitality events operations or startups
Hours Pay & Growth
Start Part-Time: 2025 hours/week
Transition to Full-Time: 40 hours/week after your 90-day CEO review
Weekly Pay: $18/hour
Long-term opportunities for growth across multiple teams
Get hands-on experience with high-level operations multi-company structure and leadership workflows
Ready to Apply Wed Love to Meet You!
Email Your Application:
Send your resume a short message to:
Subject line: Assistant Office Administrator
Apply on Our Website:
Call or Text Us:
Were reviewing applicants now. If youre ready to step into a role with real growth real impact and a team that truly values excellence apply today!
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
