Staffing & Scheduling Coordinator

Halifax - Canada

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Job Description

If you take pride in being compassionate honest professional and safe consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living.

We are searching for aStaffing and Scheduling Coordinator to join our Workforce Team based in HalifaxNova Scotia.

Meaningful Benefits:

You will be surrounded by supportive and talented team members who make our communities great places to live work and visit. As an established and respected organization in the healthcare sector Shannex offers opportunities for growth development and advancement. And at the end of every day you will know youve made a measured difference in the lives of our residents. Additional benefits include:

Comprehensive health and dental benefits plan including an Employee and Family Assistance Program
Access to virtual healthcare 24/7 for FREE through the group health benefit plan
RRSP program (with employer matching)
Vacation accrual (begins immediately) and travel insurance
Free onsite parking
Access to thousands of vendors offering perks and discounts through our WorkPerks program
Access to continuing education and training through Shannexs Centre of Excellence
Opportunities to be part of sector innovation and continuous improvement initiatives
Recognition and Rewards for service excellence and safety

About the Opportunity:

Books off employees in accordance with the Collective Agreementsdefined regional/facility rules and Shannex policy
Follows established guidelines to fill vacant shifts resulting from immediate book offs unfilled positions due to vacations/holidays and leaves of absences per established guidelines and Shannex policy
Receives and processes requests for unplanned leaves and requests for additional staffing etc.
Maintains accurate records of all employee hours worked (including agency staff if applicable)
Handles short calls and emergency schedule changes
Makes future calls to fill vacancies 2 weeks in advance. Continually works to keep staffing in the future at levels that meet operational requirements and established guidelines
Utilizes multiple phone lines to promptly answer incoming calls address callers needs
Utilizes Vocantas Automated Staffing program to assist with staffing calls
Strategically plan schedules to ensure effective use of resources and minimal unnecessary overtime
Creates updates and modifies work schedules for assigned region in accordance with timelines
Follows Collective Agreement (when applicable) Labour Standards and all assigned steps and checklists when generating schedules
Verifies all schedules for accuracy prior to being shared with managers for review and sign off
Works collaboratively with theWorkforce Coordinator and operational leaders to assure that all scheduling needs are met

About You

In addition to placing high value on continuous improvement collaboration and accountability you bring:

Secondary education or diploma in a related field
Previous experience in scheduling and staffing
Working knowledge of Excel and Microsoft Word
Previous experience with a computerized staffing system (i.e. Kronos) considered an asset
Demonstrated flexibility in a changing environment
Has ability to follow written and verbal instructions
Excellent communication and organizational skills
Ability to multi-task and prioritize
High level of initiative and attention to detail
Working with minimal supervision
Listens effectively to others and responds appropriately
Ability to read and write in the English language
A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations services and care.

About Us

Shannex is a family-owned organization with a vision of Better Living for every stage of life. Since 1988 Shannex has grown from a single nursing home in Cape Breton to a trusted partner across healthcare hospitality and lifestyle sectors. With locations in Nova Scotia New Brunswick and Ontario Shannex continues to build communities designed for connection wellbeing and longevity. Shannex-owned brands include Allbright Life Parkland Retirement Living & Lifestyle Residences Parkland at Home Faubourg du Mascaret and Shannex Enhanced also provides Transitional Health services in partnership with Nova Scotia Health. For more information visit .

If youre ready to join the Shannex team of Great People apply today!

Great People is a core value at Shannex based on the belief that our team members are the spirit and foundation of the organization. Shannex believes equity diversity inclusion and belonging is about creating a culture that embraces the uniqueness of individuals where every person is treated fairly and where racism and discrimination are not tolerated. At Shannex every team member belongs.

All applicationsare kept in strict confidentiality.

Only those selected for an interview will be contacted.

Required Experience:

Job DescriptionIf you take pride in being compassionate honest professional and safe consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Livin...